Executive Admin & Operations Support

DHL Germany; Bethlehem (Northampton County); On-site; Confidential; Full time

Benefits offered by this job

Affordable medical, dental, and vision

PTO with holidays and vacation

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is seeking an Administrative Assistant I in Bethlehem, PA. The role supports site leadership with administrative tasks, payroll, and finance activities, while ensuring confidential handling of information and proactive operations support.

The position is Monday–Friday, 7:30a–4p, with a non-exempt pay rate of $25.50 per hour, base salary $53,040. Benefits include health coverage, PTO, 401(k) match, and career development opportunities.

Qualifications

• High school diploma or equivalent required; strong administrative background preferred.
• Proficiency in MS Excel and Word; ability to manage email communications effectively.
• Experience with AR/AP processes and payroll support is preferred.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Provide personal secretarial and administrative support to General Manager.
• Manage accounts payable/receivable, PO processing, and vendor communications.
• Handle payroll processes and month-end close tasks with accuracy.
• Schedule meetings, travel, and expense reporting; maintain calendars.
• Prepare confidential reports, correspondence, and presentations.
• Coordinate high-level meetings and internal communications for leadership.

Skills

Strong business acumen

Professional judgment

Prioritization & workload management

Discretion & professionalism

Communication skills

Relationship-building

Customer-focused mindset

Problem-solving

Education

High School Diploma or Equivalent

MS Excel & MS Word

Experience with accounts receivable

Experience with accounts payable

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain is seeking an Administrative Assistant I in Bethlehem, PA. The role supports site leadership with administrative tasks, payroll, and finance activities, while ensuring confidential handling of information and proactive operations support.

The position is Monday–Friday, 7:30a–4p, with a non-exempt pay rate of $25.50 per hour, base salary $53,040. Benefits include health coverage, PTO, 401(k) match, and career development opportunities.