Onsite Accounts Payable Specialist | Multi‑Entity, High‑Volume

Sound Investment; Chicago (IL); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan

Paid holidays

Paid time off

Job summary

Sound Investment, a Chicago-based event production and installation company, is seeking an experienced Accounts Payable Specialist to join its headquarters team. This hands-on role manages payables across multiple entities in a fast-paced, deadline-driven environment.

You will review and code invoices, prepare payments, post journal entries, reconcile statements, and support month-end close while maintaining accuracy and vendor relationships.

Qualifications

• 2+ years of hands-on accounts payable or related accounting experience.
• Solid understanding of debits and credits.
• Experience with QuickBooks, preferably QuickBooks Desktop Enterprise.
• Proficiency with Excel, including formulas, sorting/filtering, and pivot tables.
• Bachelor’s degree preferred; equivalent relevant accounting experience will be considered.
• Experience working in a high-volume or multi-entity accounting environment strongly preferred.

Responsibilities

• Manage day-to-day accounts payable activities for multiple entities.
• Review, code, enter, and process vendor invoices accurately and on time.
• Prepare invoices for payment in accordance with established approval procedures.
• Prepare and post journal entries.
• Apply a working knowledge of debits, credits, and general ledger accounting when recording and reviewing transactions.
• Perform bank and credit card statement reconciliations and investigate and resolve reconciling items.
• Reconcile vendor statements and research discrepancies.
• Compare invoices to purchase orders, pricing, payment terms, and other supporting documentation for accuracy.
• Maintain accurate vendor records and supporting documentation.
• Communicate professionally with vendors regarding invoices, payments, discrepancies, account status, and other inquiries.
• Assist with month-end close and related accounting activities.
• Identify opportunities to improve accounting and AP processes and workflows.
• Work closely with other members of the accounting team and operational departments to resolve issues and keep transactions moving.

Skills

Accounts payable

Excel

QuickBooks

Journal entries

Bank reconciliation

Vendor management

Multitasking

Education

Bachelor's degree in Accounting/Finance/Business

Tools

QuickBooks Desktop Enterprise

Job description

Sound Investment, a Chicago-based event production and installation company, is seeking an experienced Accounts Payable Specialist to join its headquarters team. This hands-on role manages payables across multiple entities in a fast-paced, deadline-driven environment.

You will review and code invoices, prepare payments, post journal entries, reconcile statements, and support month-end close while maintaining accuracy and vendor relationships.