Accounts Payable Specialist

Sound Investment; Chicago (IL); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan

Paid holidays

Paid time off

Job summary

Sound Investment, a Chicago-based event production and installation company, is seeking an experienced Accounts Payable Specialist to join its headquarters team. This hands-on role manages payables across multiple entities in a fast-paced, deadline-driven environment.

You will review and code invoices, prepare payments, post journal entries, reconcile statements, and support month-end close while maintaining accuracy and vendor relationships.

Qualifications

• 2+ years of hands-on accounts payable or related accounting experience.
• Solid understanding of debits and credits.
• Experience with QuickBooks, preferably QuickBooks Desktop Enterprise.
• Proficiency with Excel, including formulas, sorting/filtering, and pivot tables.
• Bachelor’s degree preferred; equivalent relevant accounting experience will be considered.
• Experience working in a high-volume or multi-entity accounting environment strongly preferred.

Responsibilities

• Manage day-to-day accounts payable activities for multiple entities.
• Review, code, enter, and process vendor invoices accurately and on time.
• Prepare invoices for payment in accordance with established approval procedures.
• Prepare and post journal entries.
• Apply a working knowledge of debits, credits, and general ledger accounting when recording and reviewing transactions.
• Perform bank and credit card statement reconciliations and investigate and resolve reconciling items.
• Reconcile vendor statements and research discrepancies.
• Compare invoices to purchase orders, pricing, payment terms, and other supporting documentation for accuracy.
• Maintain accurate vendor records and supporting documentation.
• Communicate professionally with vendors regarding invoices, payments, discrepancies, account status, and other inquiries.
• Assist with month-end close and related accounting activities.
• Identify opportunities to improve accounting and AP processes and workflows.
• Work closely with other members of the accounting team and operational departments to resolve issues and keep transactions moving.

Skills

Accounts payable

Excel

QuickBooks

Journal entries

Bank reconciliation

Vendor management

Multitasking

Education

Bachelor's degree in Accounting/Finance/Business

Tools

QuickBooks Desktop Enterprise

Job description

Location: Chicago, IL

Schedule: Full-Time, Onsite | Monday–Friday, 9:00 a.m.–5:00 p.m.

Salary Range: $58,000–$62,500

About Sound Investment

Sound Investment is a growing event production and sales & installation company with operations across the country. Since 1999, we have grown from a small team of system designers into a national event solutions company serving the special events, hospitality, marketing, and promotions industries.

We are seeking an experienced, detail-oriented Accounts Payable Specialist to join our accounting team at our Chicago headquarters.

This is a hands-on accounting position in a fast-paced, multi-entity environment. The successful candidate will have a solid understanding of accounting fundamentals, excellent organizational skills, and the ability to manage multiple competing priorities while maintaining accuracy and professionalism.

What You’ll Do

• Manage day-to-day accounts payable activities for multiple entities


• Review, code, enter, and process vendor invoices accurately and on time


• Prepare invoices for payment in accordance with established approval procedures


• Prepare and post journal entries


• Apply a working knowledge of debits, credits, and general ledger accounting when recording and reviewing transactions


• Perform bank and credit card statement reconciliations and investigate and resolve reconciling items


• Reconcile vendor statements and research discrepancies


• Compare invoices to purchase orders, pricing, payment terms, and other supporting documentation for accuracy


• Maintain accurate vendor records and supporting documentation


• Communicate professionally with vendors regarding invoices, payments, discrepancies, account status, and other inquiries


• Assist with month-end close and related accounting activities


• Identify opportunities to improve accounting and AP processes and workflows


• Work closely with other members of the accounting team and operational departments to resolve issues and keep transactions moving

What We’re Looking For

• 2+ years of hands-on accounts payable or related accounting experience


• Solid understanding of basic accounting principles, including debits and credits


• Experience preparing and posting journal entries


• Experience reconciling bank and credit card accounts


• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant accounting experience will also be considered


• Experience working in a high-volume or multi-entity accounting environment strongly preferred


• Experience with QuickBooks, preferably QuickBooks Desktop Enterprise


• Proficiency with Excel, including formulas, sorting/filtering, and pivot tables


• Exceptional attention to detail and accuracy


• Excellent organizational and time-management skills


• Strong ability to multitask, prioritize competing demands, and shift between tasks as business needs change


• Ability to work effectively under pressure while maintaining accuracy and professionalism


• Strong written and verbal communication skills


• Professional and courteous interpersonal skills


• Ability to investigate discrepancies and follow issues through to resolution


• Experience in event production, live events, AV, hospitality, or a related industry is a plus

About You

You’re organized enough to know what needs to get done, flexible enough to change direction when something more urgent comes up, and disciplined enough to return to what you were doing without letting it disappear into the abyss.

You take ownership of your work and notice when something doesn’t look right rather than simply processing a transaction and moving on. You’re comfortable working in a busy environment where priorities can change quickly, and you remain professional when dealing with vendors and coworkers even when things get stressful.

Most importantly, you’re dependable. You show up on time, ready to work, take ownership of your responsibilities, and follow through.

Benefits

• Medical insurance


• Dental insurance


• Retirement plan


• Paid holidays


• Paid time off