Onsite Accounts Payable Specialist — Growth & Mentorship

Solatube; Columbia (MD); On-site; USD 43,000 - 54,000; Full time

Benefits offered by this job

Discretionary bonus

Health benefits

401k plan

Job summary

Tate is seeking an Accounts Payable Assistant for a full-time, onsite role in Columbia, MD. The position supports AP processing, vendor inquiries, document management, and month-end close, reporting to the Accounts Payable Manager.

Responsibilities include responding to vendor inquiries, reconciling statements, performing ACH verifications, and assisting with audits and process improvements. Requires detail orientation and ERP experience, with an emphasis on accuracy and confidentiality.

Qualifications

• High school diploma or GED required.
• Associate degree in Accounting, Business Administration, or related field preferred.
• 1-3 years of accounts payable, accounting, or administrative experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Microsoft Office Suite, especially Excel and Outlook.
• Experience with ERP/accounting systems preferred.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Respond to vendor and internal inquiries regarding payment status, invoices, account balances, and related issues.
• Research and resolve payment discrepancies in a timely and professional manner.
• Maintain positive vendor relationships through effective communication and problem resolution.
• Organize, maintain, and retrieve accounts payable documentation in both paper and electronic formats.
• Ensure records are accurately filed and retained in accordance with company policies and audit requirements.
• Assist with digitization and organization of AP documentation for improved accessibility and compliance.
• Perform monthly vendor statement reconciliations.
• Investigate and resolve discrepancies between vendor statements and company records.
• Follow up with vendors and internal departments as needed to ensure account accuracy.
• Assist with invoice processing and data entry as needed.
• Support month-end closing activities and AP reporting.
• Prepare documentation for audits and compliance reviews.
• Participate in process improvement initiatives within the AP department.
• Support Accounts Payable leadership with departmental projects and initiatives.
• Assist in system conversions, data cleanup, process documentation, and workflow improvements.

Skills

Attention to detail

Organizational skills

Time management

Verbal communication

Written communication

Confidentiality

Microsoft Excel

Microsoft Outlook

ERP systems

Education

High school diploma or GED

Associate degree in Accounting

Associate in Business Administration

Tools

ERP/accounting systems

Microsoft Office Suite

Job description

Tate is seeking an Accounts Payable Assistant for a full-time, onsite role in Columbia, MD. The position supports AP processing, vendor inquiries, document management, and month-end close, reporting to the Accounts Payable Manager.

Responsibilities include responding to vendor inquiries, reconciling statements, performing ACH verifications, and assisting with audits and process improvements. Requires detail orientation and ERP experience, with an emphasis on accuracy and confidentiality.