Accounts Payable Administrator

Solatube; Columbia (MD); On-site; USD 43,000 - 54,000; Full time

Benefits offered by this job

Discretionary bonus

Health benefits

401k plan

Job summary

Tate is seeking an Accounts Payable Assistant for a full-time, onsite role in Columbia, MD. The position supports AP processing, vendor inquiries, document management, and month-end close, reporting to the Accounts Payable Manager.

Responsibilities include responding to vendor inquiries, reconciling statements, performing ACH verifications, and assisting with audits and process improvements. Requires detail orientation and ERP experience, with an emphasis on accuracy and confidentiality.

Qualifications

• High school diploma or GED required.
• Associate degree in Accounting, Business Administration, or related field preferred.
• 1-3 years of accounts payable, accounting, or administrative experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Microsoft Office Suite, especially Excel and Outlook.
• Experience with ERP/accounting systems preferred.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Respond to vendor and internal inquiries regarding payment status, invoices, account balances, and related issues.
• Research and resolve payment discrepancies in a timely and professional manner.
• Maintain positive vendor relationships through effective communication and problem resolution.
• Organize, maintain, and retrieve accounts payable documentation in both paper and electronic formats.
• Ensure records are accurately filed and retained in accordance with company policies and audit requirements.
• Assist with digitization and organization of AP documentation for improved accessibility and compliance.
• Perform monthly vendor statement reconciliations.
• Investigate and resolve discrepancies between vendor statements and company records.
• Follow up with vendors and internal departments as needed to ensure account accuracy.
• Assist with invoice processing and data entry as needed.
• Support month-end closing activities and AP reporting.
• Prepare documentation for audits and compliance reviews.
• Participate in process improvement initiatives within the AP department.
• Support Accounts Payable leadership with departmental projects and initiatives.
• Assist in system conversions, data cleanup, process documentation, and workflow improvements.

Skills

Attention to detail

Organizational skills

Time management

Verbal communication

Written communication

Confidentiality

Microsoft Excel

Microsoft Outlook

ERP systems

Education

High school diploma or GED

Associate degree in Accounting

Associate in Business Administration

Tools

ERP/accounting systems

Microsoft Office Suite

Job description

• Pay or shift range: $31 USD to $39 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• FINANCE
• Full-Time
• Requisition #: ACCOU003983

Description

Job Type: Non-Exempt

Positions: 1

Duration of role: Permanent

Reporting to: Accounts Payable Manager

Location: Fully onsite, Columbia, MD.

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $600m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited to potentially welcome you as part of our team as we continue to grow on a worldwide scale.

About the Role

The Accounts Payable Assistant supports the Accounts Payable department by ensuring timely and accurate processing of vendor inquiries, document management, statement reconciliations, ACH banking verification callbacks, and various special projects. This position requires strong organizational skills, attention to detail, excellent customer service, and the ability to manage both paper and electronic records in a fast-paced environment.

What You’ll Do

• Respond to vendor and internal customer inquiries regarding payment status, invoices, account balances, and related issues.
• Research and resolve payment discrepancies in a timely and professional manner.
• Maintain positive vendor relationships through effective communication and problem resolution.

Document Management

• Organize, maintain, and retrieve accounts payable documentation in both paper and electronic formats.
• Ensure records are accurately filed and retained in accordance with company policies and audit requirements.
• Assist with digitization and organization of AP documentation for improved accessibility and compliance.
• Perform monthly vendor statement reconciliations.
• Investigate and resolve discrepancies between vendor statements and company records.
• Follow up with vendors and internal departments as needed to ensure account accuracy.

ACH Banking Confirmation Callbacks

• Conduct vendor banking verification callbacks for ACH setup and changes.
• Validate banking information according to company procedures and internal controls.
• Maintain appropriate documentation of all verification activities.

Administrative Support

• Assist with invoice processing and data entry as needed.
• Support month-end closing activities and AP reporting.
• Prepare documentation for audits and compliance reviews.
• Participate in process improvement initiatives within the AP department.

Special Projects

• Support Accounts Payable leadership with departmental projects and initiatives.
• Assist in system conversions, data cleanup, process documentation, and workflow improvements.
• Perform other duties as assigned.

What You’ll Bring

Education & Experience

• High school diploma or GED required.
• Associate degree in Accounting, Business Administration, or related field preferred.
• 1-3 years of accounts payable, accounting, or administrative experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Microsoft Office Suite, especially Excel and Outlook.
• Experience with ERP/accounting systems preferred.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving and customer service skills.

What You'll Get

• Pay range: $31/hr to $39/hr. This role is eligible for a discretionary bonus.
• Career Scope and Advancement:As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of WellnessPhilosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility:ThroughPlanet Passionatewe are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us, in creating a better world.
• Skills Development:Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.
• Mentorship and development:At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
• Culture:We have a great team culture, highly collaborative, supportive and social. Together we innovate, collaborate, take ownership and strive for excellence.

Qualifications

Skills

Required

Business Acumen Intermediate

Teamwork Intermediate

Diligence and Accuracy Intermediate

Behaviors

Required

Team Player : Works well as a member of a group

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

Self-Starter : Inspired to perform without outside help

Goal Completion : Inspired to perform well by the completion of tasks

Education

Required

Associates or better in Business Administration or related field.

Experience

Required

3 years: Data Entry

3 years: Executive Assistant

3 years: Office Manager

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.