Onsite Accounts Payable Analyst – Detail‑Oriented Finance

University of Montevallo; Montevallo (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

University of Montevallo is seeking an Accounts Payable Specialist to perform a variety of AP functions. Duties include data entry, invoice verification, coding accuracy, and compliance with university policies.

This on-site role requires reliable commute and is not eligible for remote work. Responsibilities cover full-cycle invoice processing, vendor statements, and IRS 1099 compliance support, with a focus on timely and accurate payments.

Qualifications

• High School Diploma/ GED. Associates or Bachelor’s Degree in Business or Accounting or other related field is preferred.
• This position requires 1‑2 Years of experience in accounts payable and general accounting environment.

Responsibilities

• Process all requisitions/requests for payment made by University departments and ensure the accuracy of coding and legitimacy of related documentation.
• Manage the full-cycle processing of invoices, from intake to payment preparation including running balancing reports, preparing and mailing checks, preparing and emailing direct deposit advices, running end of day reporting for daily reconciliation and banking totals.
• Track monthly statements submitted by vendors for past-due payments, communicate with vendors and/or department representatives to resolve discrepancies and ensure prompt and accurate payment of invoices.
• Reconcile purchasing files with University department records and vendor invoices; upon completion of the reconciliation process, prepare payment for outstanding invoices.

Skills

Organizational skills

Analytical skills

Banner

Microsoft Word

Excel

Basic accounting principles

Vendor communication

Education

High School Diploma/GED

Associates or Bachelor's in Business/Accounting

Job description

University of Montevallo is seeking an Accounts Payable Specialist to perform a variety of AP functions. Duties include data entry, invoice verification, coding accuracy, and compliance with university policies.

This on-site role requires reliable commute and is not eligible for remote work. Responsibilities cover full-cycle invoice processing, vendor statements, and IRS 1099 compliance support, with a focus on timely and accurate payments.