Accounts Payable Specialist: Detail-Driven & Reliable

The Hotel at Auburn University; Auburn (AL); On-site; USD 34,000 - 48,000; Full time

Job summary

The Hotel at Auburn University is seeking an Accounts Payable Clerk to join our finance team. This role will compute, classify, and record numerical data to keep our financial records complete and timely.

You will add new vendors, audit invoices against PO pricing, process check requisitions, ensure proper approvals, and coordinate weekly check runs with the Director of Finance. Proficiency with MS Office and accounting software is expected, with strong attention to detail and confidentiality.

Qualifications

• High school diploma required; business or accounting degree preferred.
• Customer service experience required; hotel AP experience preferred.
• Ability to maintain confidential and meticulous records.

Responsibilities

• Add new vendors into AP system, verifying proper new vendor form, W-9 and banking information is received and validated.
• Audit all invoices upon receipt for accuracy to PO pricing and quantities, code invoices and ensure proper approval; verify extensions, prior payments, discounts and tax accruals.
• Audit all check requisitions for proper approval and backup.
• Verify no duplicate payments are made.
• Ensure invoices are entered in the proper accounting period; code pre-paids for future expenses.
• Coordinate and process weekly check runs with the Director of Finance.

Skills

Organizational skills

Communication skills

Confidential records

Accounting principles

Computer proficiency

Education

High school diploma

Business or Accounting degree preferred

Job description

The Hotel at Auburn University is seeking an Accounts Payable Clerk to join our finance team. This role will compute, classify, and record numerical data to keep our financial records complete and timely.

You will add new vendors, audit invoices against PO pricing, process check requisitions, ensure proper approvals, and coordinate weekly check runs with the Director of Finance. Proficiency with MS Office and accounting software is expected, with strong attention to detail and confidentiality.