Onsite Accounting Associate - Billing, Recs & Tax

Vivid Impact; Louisville (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

Vivid Impact is seeking an Accounting Associate to support the Accounting and Finance team with billing, accounts receivable, sales tax compliance, and account reconciliations. The role will also engage in ad hoc analysis, modeling, and support during special financial projects.

Primary responsibilities include billing and invoicing, aging analysis, ensuring timely follow-ups on past-due invoices, and maintaining records. This onsite position requires accuracy, reliability, and teamwork.

Qualifications

• Proven experience in accounting or related administrative position.
• Experience in the graphic communication industry is preferred.
• Strong proficiency in Microsoft Office, especially Excel.
• Excellent communication, interpersonal, and time management skills.
• Ability to handle confidential information and interruptions with professionalism.
• Organizational skills; must lift and carry up to 30 pounds comfortably.
• Secondary or post-secondary education in accounting, finance, or related field, or equivalent practical experience.

Responsibilities

• Execute customer billing and invoicing tasks.
• Analyze customer accounts receivable, invoice aging status, and identify issues preventing payment.
• Ensure timely follow-up on past due invoices and coordinate the upload of invoices to customer portals.
• Maintain compliance with multi-jurisdictional Sales Tax filing requirements.
• Conduct job-cost analysis and support the Accounts Payable team by learning and backing up AP procedures.
• Employ creative problem-solving skills to identify and implement cost-saving measures and performance enhancements.
• Conduct benchmarking and process analysis to drive operational efficiency.
• Serve as a backup to other department team members.
• Prepare and deliver reports as requested, provide support and information to team members.
• Manage organizational tasks such as sorting and distributing mail, delivering job bags, and retrieving mail from the post office.
• Maintain electronic forms and records in customer/vendor files.

Skills

Typing & ten-key

Communication skills

Time management

Confidential information handling

Education

Post-secondary education in accounting or finance

Tools

Excel

Microsoft Office

Job description

Vivid Impact is seeking an Accounting Associate to support the Accounting and Finance team with billing, accounts receivable, sales tax compliance, and account reconciliations. The role will also engage in ad hoc analysis, modeling, and support during special financial projects.

Primary responsibilities include billing and invoicing, aging analysis, ensuring timely follow-ups on past-due invoices, and maintaining records. This onsite position requires accuracy, reliability, and teamwork.