Onsite Accounting Administrator - Finance & Reconciliation

Verus AEC; Concord (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Verus Associates Inc. in Concord, CA is seeking an Accounting Administrator to provide administrative and transactional accounting support.

The role reports to the Controller and works with the Accounting Specialist to process invoices, coordinate payments, handle payroll files, and maintain financial records. The position involves reconciling accounts, assisting with clerical duties, and ensuring procedures and approvals are followed.

Qualifications

• Experience supporting AP/AR, bookkeeping or accounting administration.
• Proficiency in routine accounting processes, transaction documentation, and reconciliations.
• Experience with accounting software and Microsoft Excel, Word, and Outlook.
• Strong attention to detail, organizational skills, and ability to meet deadlines.

Responsibilities

• Review vendor invoices for accurate project, job, and cost codes; match invoices to PO; obtain approvals; enter approved invoices.
• Prepare a weekly payment recommendation report for the Controller with due amounts, dates and supporting docs.
• Deposit customer checks; record receipts; maintain deposit documentation.
• Prepare payroll entry files for the payroll processor and obtain review before submission.
• Prepare routine bank, credit card, and account reconciliations; document discrepancies.
• Respond professionally to routine inquiries and escalate as needed.
• Maintain orderly records of invoices, receipts, payments, payroll, and reconciliations.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Excel

Attention to detail

Communication

Education

Bachelor's in Accounting

Tools

Excel PivotTables

Outlook

Accounting software

Job description

Verus Associates Inc. in Concord, CA is seeking an Accounting Administrator to provide administrative and transactional accounting support.

The role reports to the Controller and works with the Accounting Specialist to process invoices, coordinate payments, handle payroll files, and maintain financial records. The position involves reconciling accounts, assisting with clerical duties, and ensuring procedures and approvals are followed.