Onsite Accounting Administrator: Detail Oriented

Verus Associates Inc.; Concord (CA); On-site; USD 50,000 - 76,000; Full time

Job summary

Verus Associates Inc. in Concord, CA, is seeking an Accounting Administrator to provide administrative and transactional support to the Accounting Specialist and Controller.

This onsite role handles invoice processing, payment coordination, payroll file preparation, and routine reconciliations, ensuring accurate financial recordkeeping and timely completion of tasks. The position collaborates with the accounting team to maintain documentation, resolve standard issues, and support audit readiness

Qualifications

• Experience supporting accounts payable, accounts receivable, bookkeeping, or accounting administration.
• Working knowledge of routine accounting processes, transaction documentation, and account reconciliations.
• Ability to use accounting software and Microsoft Excel, Word, and Outlook accurately and efficiently.
• Strong attention to detail, organizational skills, and ability to manage recurring deadlines and multiple tasks.
• Clear written and verbal communication and ability to work independently and collaboratively.
• Ability to handle confidential financial and payroll information and follow established approval procedures.
• Familiarity with internal controls, audit documentation, and financial reporting experience is a plus.
• Experience with project or job-cost coding, purchase-order matching, credit card reconciliations, and payroll file preparation is a plus.
• Experience with Microsoft Excel PivotTables is a plus.
• Education in Accounting, Finance, or a related field, or equivalent practical experience is a plus.

Responsibilities

• Assist with invoice processing, payment coordination, and customer receipts.
• Prepare payroll entry files and coordinate with payroll processor.
• Perform routine reconciliations of bank, credit card, and other accounts.
• Maintain organized records of invoices, receipts, payments, payroll, and reconciliations.
• Support with vendor inquiries and escalation to Controller as needed.
• Provide backup support to Accounting Specialist and accounting team.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Excel

Communication

Attention to detail

Time management

Confidential handling

Education

Accounting/Finance degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

PivotTables

Accounting software

Job description

Verus Associates Inc. in Concord, CA, is seeking an Accounting Administrator to provide administrative and transactional support to the Accounting Specialist and Controller.

This onsite role handles invoice processing, payment coordination, payroll file preparation, and routine reconciliations, ensuring accurate financial recordkeeping and timely completion of tasks. The position collaborates with the accounting team to maintain documentation, resolve standard issues, and support audit readiness