Onsite A/P Coordinator - Construction Invoicing

LAM Lennar Associates Mgmt LLC; Schaumburg (IL); On-site; USD 30,000 - 41,000; Full time

Job summary

Lennar Lennar is hiring an Accounting Coordinator to manage invoice processing and payments, supporting various accounting functions. This role requires accurate coding, contract alignment, and timely approvals to ensure smooth cash flow.

The candidate should have 2-3 years of A/P experience, strong Excel skills, and familiarity with JD Edwards. Regular in-person attendance at company sites is expected, with a base hourly rate in the stated range and potential bonuses.

Qualifications

• High school diploma or equivalent.
• 2-3 years A/P experience highly preferred.
• Good PC skills, including use of Microsoft Word and Excel.
• Working knowledge of construction processes.
• Advanced Excel skills.
• JD Edwards experience preferred.

Responsibilities

• Process invoices including providing required coding documentation, agreement of invoice amounts to contracts, obtaining proper approvals and verifying mathematical accuracy of support.
• Prepare weekly payment register, verify accuracy, and obtain approval from the Controller before submitting to Corporate for check processing.
• Assist with the distribution of the checks from Corporate, match checks with supporting documentation, release vendors/subcontractors payments upon confirmation of signed lien waiver.
• Expedite division manual check request for permits and special payment requests.
• Monthly prepare and process invoice accruals and reconcile accounts.
• Review document history (test for double payments, coding inconsistencies, duplicate commitments, etc.).
• Create and maintain vendor set up.
• Maintain current 1099 history on required vendors and complete 1099 filings at year‑end.
• Work with the managers and vendors to resolve problem invoices.
• Meet all required time schedules and month end deadlines.

Skills

A/P experience

Advanced Excel

Microsoft Word

Construction knowledge

Education

High school diploma or equivalent

Tools

JD Edwards

Job description

Lennar Lennar is hiring an Accounting Coordinator to manage invoice processing and payments, supporting various accounting functions. This role requires accurate coding, contract alignment, and timely approvals to ensure smooth cash flow.

The candidate should have 2-3 years of A/P experience, strong Excel skills, and familiarity with JD Edwards. Regular in-person attendance at company sites is expected, with a base hourly rate in the stated range and potential bonuses.