Online Administrative Assistant

Workoo Technologies; Boston (MA); On-site; USD 36,000 - 48,000; Full time

Job summary

An innovative technology firm is looking for an Online Administrative Assistant with strong multitasking abilities and excellent communication skills. The successful candidate will handle various office tasks such as travel arrangements and report generation while maintaining professional communication with management and visitors. An Associate's Degree in a related field is required, along with a proactive attitude to ensure a positive workplace experience. This position offers a chance to grow in a dynamic environment.

Qualifications

• Candidates should have a genuine desire to meet the needs of others.
• Administrative assistants must be comfortable with computers and general office tasks.
• Must excel at both verbal and written communication.

Responsibilities

• Handling office tasks such as filing and generating reports.
• Providing real-time scheduling support by booking appointments.
• Making travel arrangements including flights and hotel reservations.
• Maintaining polite and professional communication via phone, email, and mail.
• Using computers to generate reports, transcribe minutes, create presentations, and conduct research.
• Greet and assist visitors; maintain polite and professional communication via phone, email, and mail.

Skills

Excellent communication skills

Multitasking

Data Entry

Typing skills

Proactive attitude

Education

Associate's Degree in a related field

Job description

About the job Online Administrative Assistant

We are looking for a master multi‑tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e‑mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real‑time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e‑mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Associate’s Degree in a related field.
• Excellent computer skills, especially typing.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Desired Skills and Experience

Data Entry

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.