OnCore Intake & Protocol Setup Specialist (Hybrid)

System One; Brockton (MA); Hybrid; USD 37,000 - 66,000; Full time

Job summary

System One seeks an OnCore Operations Intake Specialist in Pittsburgh, PA (hybrid) to coordinate intake and initial setup of clinical studies within the OnCore CTMS. Under the Senior OnCore Administrator, you will build protocol shells, input study data, manage calendars and budgets, and ensure data integrity.

This role requires a bachelor’s degree in a health-related, scientific, or technical field (preferred) and at least three years of hands-on OnCore calendar-building experience, with strong

Qualifications

• Bachelor’s degree in a health-related, scientific, or technical field preferred.
• Three years of hands-on experience developing, maintaining, and validating OnCore calendar builds.
• Experience with OnCore CTMS platforms required.
• Ability to manage multiple protocols and deadlines independently.

Responsibilities

• Create and configure protocol shells in OnCore for new and existing studies.
• Input study information received from study teams into OnCore.
• Manage the study calendar and budget build process within OnCore.
• Implement quality control (QC) checks to ensure calendar and budget accuracy.
• Build study specifications directly in OnCore when applicable.
• Act as the primary liaison between study teams and external vendors.
• Submit protocol build requests to vendors and respond to vendor queries in a timely manner.
• Follow up with study teams to gather missing information or clarify requirements.
• Process New Study Start-Up Forms and Protocol Amendments.
• Maintain and update task lists to reflect current project status.
• Track all protocol builds and maintain documentation for audit readiness.
• Train staff as necessary.

Skills

Independent work

Multitasking

Communication skills

Detail-oriented

Education

Bachelor's degree in health-related, scientific, or technical field

Tools

OnCore CTMS

OnCore calendar modules

Job description

System One seeks an OnCore Operations Intake Specialist in Pittsburgh, PA (hybrid) to coordinate intake and initial setup of clinical studies within the OnCore CTMS. Under the Senior OnCore Administrator, you will build protocol shells, input study data, manage calendars and budgets, and ensure data integrity.

This role requires a bachelor’s degree in a health-related, scientific, or technical field (preferred) and at least three years of hands-on OnCore calendar-building experience, with strong