OnCore Operations Intake Specialist

Joulé; Michigan; Hybrid; USD 39,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

401(k)

Job summary

System One is seeking an OnCore Operations Intake Specialist in Pittsburgh, PA, offering a hybrid work arrangement. You will coordinate the intake and initial setup of clinical studies within the OnCore CTMS, ensuring accurate protocol shells, calendars, and budgets, while liaising with vendors and study teams.

The role requires a Bachelor's in a health-related field and at least three years of hands-on OnCore calendar experience, with strong organizational and communication skills to manage

Qualifications

• Three years of hands-on experience developing and validating OnCore calendar builds.
• Experience with OnCore CTMS platforms is required.
• Strong organization and communication skills; ability to manage multiple deadlines.

Responsibilities

• Create and configure OnCore protocol shells for new and existing studies.
• Input study information into OnCore and manage calendar and budget builds.
• Perform QC checks to ensure calendar and budget accuracy.
• Build study specifications directly in OnCore when applicable.
• Serve as liaison between study teams and external vendors; coordinate requests.
• Train staff and maintain audit-ready documentation; track builds and tasks.

Skills

OnCore CTMS

Calendar management

Stakeholder coordination

Independent work

Attention to detail

Education

Bachelor's degree in health-related field

Job description

Job Title: OnCore Operations Intake Specialist

Location:Pittsburgh, PA (hybrid)

Type: Direct-Hirein Pittsburgh, PA (hybrid)

Compensation:$27.89-$48.21 per hour

Overview

Under the direction of the Senior OnCore Administrator, this technical position is responsible for coordinating the intake and initial setup of clinical research studies within the OnCore Clinical Trials Management System (CTMS). It plays a critical role in supporting clinical research operations by managing the protocol build process. This position serves as a liaison between study teams and external vendors, ensuring timely and accurate setup of protocol shells, study calendars, and budgets. The specialist is responsible for initiating builds, maintaining task lists, implementing quality control processes to ensure data integrity and compliance, and training staff.

Responsibilities

• Create and configure protocol shells in OnCore for new and existing studies
• Input study information received from study teams into OnCore
• Manage the study calendar and budget build process within OnCore
• Implement quality control (QC) checks to ensure accuracy of calendar and budget details
• Build study specifications directly in OnCore when applicable
• Act as the primary liaison between study teams and external vendors
• Submit protocol build requests to vendors and respond to vendor queries in a timely manner
• Follow up with study teams as needed to gather missing information or clarify requirements
• Process New Study Start-Up Forms and Protocol Amendments
• Maintain and update task lists to reflect current project status
• Track all protocol builds and maintain documentation for audit readiness
• Train staff as necessary
• Perform additional duties as assigned in support of calendar build coordination

Requirements

• Bachelor’s degree in a health-related, scientific, or technical field preferred
• Three years of related hands-on experience developing, maintaining, and validating OnCore calendar builds for clinical trial visits, procedures, and study milestones is required
• Experience with OnCore CTMS platforms is required
• Demonstrated ability to work independently and manage multiple protocols and deadlines simultaneously
• Strong organizational and communication skills
• Ability to manage multiple projects and deadlines
• Detail-oriented with a focus on data accuracy and quality assurance
• Comfortable working independently and collaboratively across teams

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.