OnCore Operations Intake Specialist

System One; Brockton (MA); Hybrid; USD 37,000 - 66,000; Full time

Job summary

System One seeks an OnCore Operations Intake Specialist in Pittsburgh, PA (hybrid) to coordinate intake and initial setup of clinical studies within the OnCore CTMS. Under the Senior OnCore Administrator, you will build protocol shells, input study data, manage calendars and budgets, and ensure data integrity.

This role requires a bachelor’s degree in a health-related, scientific, or technical field (preferred) and at least three years of hands-on OnCore calendar-building experience, with strong

Qualifications

• Bachelor’s degree in a health-related, scientific, or technical field preferred.
• Three years of hands-on experience developing, maintaining, and validating OnCore calendar builds.
• Experience with OnCore CTMS platforms required.
• Ability to manage multiple protocols and deadlines independently.

Responsibilities

• Create and configure protocol shells in OnCore for new and existing studies.
• Input study information received from study teams into OnCore.
• Manage the study calendar and budget build process within OnCore.
• Implement quality control (QC) checks to ensure calendar and budget accuracy.
• Build study specifications directly in OnCore when applicable.
• Act as the primary liaison between study teams and external vendors.
• Submit protocol build requests to vendors and respond to vendor queries in a timely manner.
• Follow up with study teams to gather missing information or clarify requirements.
• Process New Study Start-Up Forms and Protocol Amendments.
• Maintain and update task lists to reflect current project status.
• Track all protocol builds and maintain documentation for audit readiness.
• Train staff as necessary.

Skills

Independent work

Multitasking

Communication skills

Detail-oriented

Education

Bachelor's degree in health-related, scientific, or technical field

Tools

OnCore CTMS

OnCore calendar modules

Job description

Job Title: OnCore Operations Intake Specialist

Location: Pittsburgh, PA (hybrid)

Type: Direct-Hire in Pittsburgh, PA (hybrid)

Compensation:$27.89-$48.21 per hour

Overview

Under the direction of the Senior OnCore Administrator, this technical position is responsible for coordinating the intake and initial setup of clinical research studies within the OnCore Clinical Trials Management System (CTMS). It plays a critical role in supporting clinical research operations by managing the protocol build process. This position serves as a liaison between study teams and external vendors, ensuring timely and accurate setup of protocol shells, study calendars, and budgets. The specialist is responsible for initiating builds, maintaining task lists, implementing quality control processes to ensure data integrity and compliance, and training staff.

Responsibilities

• Create and configure protocol shells in OnCore for new and existing studies
• Input study information received from study teams into OnCore
• Manage the study calendar and budget build process within OnCore
• Implement quality control (QC) checks to ensure accuracy of calendar and budget details
• Build study specifications directly in OnCore when applicable
• Act as the primary liaison between study teams and external vendors
• Submit protocol build requests to vendors and respond to vendor queries in a timely manner
• Follow up with study teams as needed to gather missing information or clarify requirements
• Process New Study Start-Up Forms and Protocol Amendments
• Maintain and update task lists to reflect current project status
• Track all protocol builds and maintain documentation for audit readiness
• Train staff as necessary
• Perform additional duties as assigned in support of calendar build coordination

Requirements

• Bachelor’s degree in a health-related, scientific, or technical field preferred
• Three years of related hands‑on experience developing, maintaining, and validating OnCore calendar builds for clinical trial visits, procedures, and study milestones is required
• Experience with OnCore CTMS platforms is required
• Demonstrated ability to work independently and manage multiple protocols and deadlines simultaneously
• Strong organizational and communication skills
• Ability to manage multiple projects and deadlines
• Detail-oriented with a focus on data accuracy and quality assurance
• Comfortable working independently and collaboratively across teams

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.