Onboarding & Orientation Coordinator (Hybrid)

Jobtailor; San Diego (CA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in San Diego is seeking a dedicated New Employee Orientation Coordinator to organize cohorts, manage session logistics, and support facilitators.

You will create onboarding resources, collaborate with Talent Development, HR, IT, Facilities, and ensure smooth day-of program delivery in a hybrid San Diego schedule.

This role requires excellent communication, attention to detail, and the ability to use AI tools to streamline tasks while maintaining high-quality outputs.

Qualifications

• High school diploma or equivalent.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong interpersonal skills and ability to collaborate with key partners.
• Excellent organizational skills and attention to detail.
• Ability to work in a task-based environment by managing assigned activities, tracking details, following established processes, and completing work accurately and on time.
• Ability to use AI tools responsibly to streamline routine work, improve efficiency, and produce accurate, high-quality work outputs.
• Ability to learn and use project management or task-tracking software.

Responsibilities

• Coordinate and track New Employee Orientation task lists for each cohort.
• Support execution of New Employee Orientation sessions.
• Assist with orientation facilitation and act as backup facilitator when needed.
• Coordinate day-of logistics, including materials, room setup, technology needs, participant communications, attendance tracking, and onsite support.
• Create and maintain orientation and onboarding resources, including job aids, communications, intranet updates, and related materials.
• Partner with Talent Development, HR, IT, Facilities, and other stakeholders on orientation logistics and new hire readiness.
• Support employee onboarding activities, including assigning New Manager training and completing follow-up tasks.
• Provide onsite and coordination support for Talent Development programs and ad hoc requests.
• Use project management software to organize and monitor tasks, deadlines, program details, and follow-up items.
• Use approved AI tools to streamline routine tasks and improve work outputs.

Skills

Project Management

Onboarding Coordination

Event Support

Task Tracking

Orientation Facilitation

Microsoft Office Suite

AI Tools

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

AI Tools

Job description

Jobtailor in San Diego is seeking a dedicated New Employee Orientation Coordinator to organize cohorts, manage session logistics, and support facilitators.

You will create onboarding resources, collaborate with Talent Development, HR, IT, Facilities, and ensure smooth day-of program delivery in a hybrid San Diego schedule.

This role requires excellent communication, attention to detail, and the ability to use AI tools to streamline tasks while maintaining high-quality outputs.