Talent Development Coordinator

Jobtailor; San Diego (CA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in San Diego is seeking a dedicated New Employee Orientation Coordinator to organize cohorts, manage session logistics, and support facilitators.

You will create onboarding resources, collaborate with Talent Development, HR, IT, Facilities, and ensure smooth day-of program delivery in a hybrid San Diego schedule.

This role requires excellent communication, attention to detail, and the ability to use AI tools to streamline tasks while maintaining high-quality outputs.

Qualifications

• High school diploma or equivalent.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong interpersonal skills and ability to collaborate with key partners.
• Excellent organizational skills and attention to detail.
• Ability to work in a task-based environment by managing assigned activities, tracking details, following established processes, and completing work accurately and on time.
• Ability to use AI tools responsibly to streamline routine work, improve efficiency, and produce accurate, high-quality work outputs.
• Ability to learn and use project management or task-tracking software.

Responsibilities

• Coordinate and track New Employee Orientation task lists for each cohort.
• Support execution of New Employee Orientation sessions.
• Assist with orientation facilitation and act as backup facilitator when needed.
• Coordinate day-of logistics, including materials, room setup, technology needs, participant communications, attendance tracking, and onsite support.
• Create and maintain orientation and onboarding resources, including job aids, communications, intranet updates, and related materials.
• Partner with Talent Development, HR, IT, Facilities, and other stakeholders on orientation logistics and new hire readiness.
• Support employee onboarding activities, including assigning New Manager training and completing follow-up tasks.
• Provide onsite and coordination support for Talent Development programs and ad hoc requests.
• Use project management software to organize and monitor tasks, deadlines, program details, and follow-up items.
• Use approved AI tools to streamline routine tasks and improve work outputs.

Skills

Project Management

Onboarding Coordination

Event Support

Task Tracking

Orientation Facilitation

Microsoft Office Suite

AI Tools

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

AI Tools

Job description

• Coordinate and track New Employee Orientation task lists for each cohort
• Support execution of New Employee Orientation sessions
• Assist with orientation facilitation and serve as a backup facilitator when needed
• Coordinate day-of logistics, including materials, room setup, technology needs, participant communications, attendance tracking, and onsite support
• Create and maintain orientation and onboarding resources, including job aids, communications, intranet updates, and related materials
• Partner with Talent Development, HR, IT, Facilities, and other stakeholders on orientation logistics and new hire readiness
• Support employee onboarding activities, including assigning New Manager training and completing follow-up tasks
• Provide onsite and coordination support for Talent Development programs and ad hoc requests
• Use project management software to organize and monitor tasks, deadlines, program details, and follow-up items
• Use approved AI tools to streamline routine tasks and improve work outputs
• Learn Talent Development processes, systems, principles, and facilitation practices

Requirements

• High school diploma or equivalent required
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Strong interpersonal skills and ability to collaborate with key partners
• Excellent organizational skills and attention to detail
• Ability to work in a task-based environment by managing assigned activities, tracking details, following established processes, and completing work accurately and on time
• Ability to use AI tools responsibly to streamline routine work, improve efficiency, and produce accurate, high-quality work outputs
• Ability to learn and use project management or task-tracking software
• Ability to take work direction, clarify expectations, and adjust priorities based on manager guidance
• Ability to work a hybrid schedule in San Diego and provide regular onsite support for Talent Development programs
• Legally authorized to work in the U.S. without requiring employer sponsorship now or in the future
• Prior administrative, coordination, customer service, teaching, training, event support, onboarding, or office support experience preferred
• Exposure to or interest in in-person and virtual facilitation preferred
• Comfort assisting with in-person facilitation, room management, participant engagement, and day-of program support preferred
• Curiosity about how people learn and willingness to support effective employee learning experiences preferred

Core Competencies

Demonstrates strong organizational and communication skills to effectively coordinate New Employee Orientation and onboarding processes. Proficient in using project management software and Microsoft Office Suite to enhance efficiency and support Talent Development initiatives.

Highest-signal resume keywords

• Project Management Software Proficiency
• Microsoft Office Suite Proficiency
• Excellent Written And Verbal Communication Skills
• Strong Interpersonal Skills
• Organizational Skills And Attention To Detail

ATS Optimization Keywords

Hard Skills

• Project Management
• Onboarding Coordination
• Event Support
• Task Tracking
• Orientation Facilitation

Soft Skills

• Collaboration
• Attention To Detail
• Adaptability
• Customer Service

Industry Keywords

• New Employee Orientation
• Talent Development
• Facilitation Practices
• Hybrid Schedule

Tools & Technologies

• Microsoft Office Suite
• AI Tools