Onboarding Operations Coordinator

Constellis; United States; Remote; USD 52,000 - 68,000; Full time

Benefits offered by this job

Total rewards package

Flexible benefits

Job summary

Constellis is seeking a Recruiting Coordinator to support centralized onboarding from offer to start date, ensuring pre-employment requirements are completed accurately and on time across programs.

You will manage background checks, drug screenings, security clearances, training scheduling, and onboarding records, acting as the primary candidate contact after offer acceptance. This role emphasizes attention to detail and strong organizational skills in a fast-paced environment.

Qualifications

• 1+ years' experience in recruiting coordination, onboarding operations, administrative assistance or HR operations.
• Strong attention to detail.
• Ability to manage high-volume workflows.
• Excellent organizational and communication skills.
• Ability to work independently.

Responsibilities

• Initiate onboarding activities following recruiter handoff.
• Coordinate background investigations and drug/medical screenings.
• Submit and track security clearance requests.
• Schedule required training and onboarding activities.
• Maintain onboarding status tracking in designated systems.
• Serve as primary candidate contact post-offer acceptance.
• Provide clear guidance on onboarding requirements and timelines.
• Monitor candidate progress and proactively resolve delays.
• Ensure completion of required documentation.
• Maintain accurate onboarding records.
• Support audit readiness through proper documentation tracking.
• Partner with recruiters to ensure clean onboarding handoff.
• Communicate onboarding risks or delays to RC Lead.
• Other duties as assigned.

Skills

Attention to detail

High-volume workflow management

Organizational skills

Communication skills

Independent work

Job description

Constellis is seeking a Recruiting Coordinator to support centralized onboarding from offer to start date, ensuring pre-employment requirements are completed accurately and on time across programs.

You will manage background checks, drug screenings, security clearances, training scheduling, and onboarding records, acting as the primary candidate contact after offer acceptance. This role emphasizes attention to detail and strong organizational skills in a fast-paced environment.