Recruiting Ops Specialist: Data, Onboarding & Processes

Capstone IT, Inc.; Overland Park (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

Capstone IT, Inc. is seeking a Recruiting Operations Coordinator to support the recruiting organization by coordinating processes that serve candidates, consultants, recruiters, Sales and internal teams through the lifecycle.

The role emphasizes organization, process improvement, technology use, and responsive service, requiring attention to detail, system comfort, and the ability to balance multiple priorities while maintaining a positive candidate and consultant experience.

Qualifications

• 2+ years in recruiting operations, staffing, or HR coordination.
• Experience coordinating onboarding and offboarding of employees or consultants.
• Experience with ATS or HR tech.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• High attention to detail and data accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and across teams.
• Comfort with learning new systems, automation, and AI-enabled tools.

Responsibilities

• Support day-to-day operational needs of Recruiting leadership and team.
• Coordinate information and activities among Recruiting, Sales, Operations, consultants, and internal stakeholders.
• Facilitate pipeline meetings focused on open positions, recruiting progress, and consultant status.
• Document meeting updates, track actions, and follow up with owners.
• Maintain recruiting workflows, checklists, and SOPs.
• Prepare reports and meeting materials for leadership.
• Coordinate consultant onboarding, extensions, and offboarding.
• Ensure documentation and system updates are completed accurately and on time.
• Track consultant interactions and milestones; escalate risks when needed.
• Support ATS administration, reporting, and data accuracy.

Skills

Recruiting operations

Data management

Process improvement

Communication

Technology adoption

Tools

Applicant Tracking System

Job description

Capstone IT, Inc. is seeking a Recruiting Operations Coordinator to support the recruiting organization by coordinating processes that serve candidates, consultants, recruiters, Sales and internal teams through the lifecycle.

The role emphasizes organization, process improvement, technology use, and responsive service, requiring attention to detail, system comfort, and the ability to balance multiple priorities while maintaining a positive candidate and consultant experience.