Onboarding Specialist

Peyton Resource Group; San Antonio (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Peyton Resource Group is seeking an Onboarding Specialist/Employment Coordinator to deliver a world-class onboarding experience and ensure compliance with I-9/E-Verify and pre-employment requirements. You will coordinate new hire orientation and maintain accurate employee data across HR systems.

The role requires strong data integrity, attention to detail, and the ability to collaborate with recruiters, hiring leaders, and external vendors to meet onboarding timelines.

Qualifications

• Hands-on experience with I-9 verification and E-Verify.
• Excellent attention to detail and data accuracy.
• Strong project and time management across multiple onboarding activities.
• Customer service and communication skills with candidates and hiring teams.
• Ability to collaborate with HR, recruiters, and external vendors.
• Ability to track onboarding metrics and identify efficiencies.

Skills

HR operations

I-9 verification

Data integrity

Time management

Customer service

Cross-functional collaboration

Process improvement

Job description

The Onboarding Specialist/Employment Coordinator is responsible for providing a successful onboarding experience and support Onboarding (NEO). This role is vital in securing a world class candidate and new hire onboarding experience while also ensuring compliance with client’s Standards and Policies. This role is essential to executing critical onboarding activities, including I-9 verification, new hire orientation coordination, and maintaining accurate employee data within systems. These activities are time-sensitive, highly regulated, and gaps in execution can introduce compliance risks while negatively impacting the new hire experience.

The Employment Coordinator will directly support operational stability by coordinating across onboarding processes, ensuring timely completion of pre-employment requirements, and maintaining strong data integrity within HR systems. Additionally, the role will partner closely with recruiters, hiring leaders, and external vendors to manage logistics, resolve issues, and ensure alignment on onboarding timelines and expectations.

Key professional and HR-specific skills required for the role:

• HR operations and compliance expertise, including hands-on experience with I-9 verification, E-Verify processes, and pre-employment requirements.
• Attention to detail and data integrity, through accurate management of employee records and HR systems.
• Project and time management skills, by coordinating multiple onboarding activities, deadlines, and stakeholders simultaneously.
• Customer service and communication skills, through direct interaction with candidates, new hires, recruiters, and hiring leaders.
• Cross-functional collaboration, partnering with HR, hiring teams, and external vendors.
• Process improvement and analytical skills, through tracking onboarding metrics and identifying efficiencies.