Onboarding & Operations Coordinator

CarMax; Birmingham (AL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid sick leave

Vacation time

Holiday pay

Holiday premium pay

Job summary

CarMax in Birmingham, AL is seeking a Management Assistant to support store operations by assisting hiring, onboarding, and orientation processes. You will manage applicant records in Workday, coordinate interviews, and help with paperwork while delivering excellent customer service.

Join a fast-paced team, handle cash tasks, and support sales, auction, and appraisal functions. This role requires strong organization, confidentiality, and the ability to multitask across departments.

Qualifications

• Ability to read, interpret, and transcribe data for records.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication with customers and associates in person, by phone, and in writing.

Responsibilities

• Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
• Facilitate new associate orientation, ensuring timely completion of required documentation and training, and maintaining accurate personnel files.
• Provide customer service support by greeting customers, answering questions, and assisting with paperwork.
• Process sales and auction paperwork, including DMV documentation and dealer registration.
• Handle cash management tasks, including deposits, safe handling, and multiple payment types.
• Support Business Office operations and mentor new associates as needed.
• Follow CarMax EH&S requirements and maintain a clean and orderly work area.

Skills

Data transcription

Organizational skills

MS Office

Customer service

Multitasking

Confidentiality

Flexible schedule

Tools

Workday

Job description

CarMax in Birmingham, AL is seeking a Management Assistant to support store operations by assisting hiring, onboarding, and orientation processes. You will manage applicant records in Workday, coordinate interviews, and help with paperwork while delivering excellent customer service.

Join a fast-paced team, handle cash tasks, and support sales, auction, and appraisal functions. This role requires strong organization, confidentiality, and the ability to multitask across departments.