Onboarding & Operations Coordinator

CarMax; Hoover (AL); On-site; USD 2,411,000 - 2,893,000; Full time

Benefits offered by this job

Sick leave

Vacation time

Holiday time

Job summary

CarMax in Hoover, AL is seeking a Management Assistant to support store operations by assisting managers with hiring, onboarding, and orientation. You will coordinate interviews, prepare documentation, and manage applicant records while delivering exceptional customer service.

This role handles sales and auction paperwork, cash management, and system updates within a fast-paced, team-oriented environment. Flexibility to work varied schedules is required, and you will mentor new associates on the

Qualifications

• Read, interpret, and accurately transcribe data for records.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication with customers and associates in person, by phone, and in writing.
• Ability to multitask and prioritize in a fast-paced setting.
• Maintain confidentiality of records and reports within scope of position.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
• Facilitate new associate orientation and maintain accurate personnel files.
• Provide customer service by greeting customers, answering questions, and assisting with paperwork.
• Process sales and auction paperwork, including DMV documentation and dealer registration.
• Handle cash management tasks, including deposits and multiple payment types.
• Support Business Office operations and mentor new associates as needed.
• Follow EH&S requirements and maintain a clean, orderly work area.

Skills

Data entry

Organization

PC skills

Communication

Multitasking

Confidentiality

Flexible hours

Job description

CarMax in Hoover, AL is seeking a Management Assistant to support store operations by assisting managers with hiring, onboarding, and orientation. You will coordinate interviews, prepare documentation, and manage applicant records while delivering exceptional customer service.

This role handles sales and auction paperwork, cash management, and system updates within a fast-paced, team-oriented environment. Flexibility to work varied schedules is required, and you will mentor new associates on the