Onboarding Experience Lead - HRIS & Logistics

Crusoe Energy Systems; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) match

Mental wellness resources

Job summary

Crusoe Energy Systems in San Francisco is seeking an Onboarding Operations Specialist to orchestrate the new hire experience from offer to first week. You will coordinate logistics, data flows, and in-person welcomes, ensuring a seamless onboarding at our headquarters.

The role requires meticulous data entry in HRIS (Rippling, Workday), Jira ticketing, travel coordination, I-9/compliance, and strong cross-functional collaboration with IT, Workplace, Travel, and Payroll teams to deliver a

Responsibilities

• Own Jira onboarding queue for new hire offer acceptances.
• Launch and review new hire profiles in HRIS with accurate data entry for segment allocation, EEOC tracking, IT department mappings, and state payroll registrations.
• Manage data change tickets in Jira and HRIS; proactively notify cross-functional partners in IT, Workplace, Travel, and Payroll when changes impact logistics.
• Own the onboarding inbox and provide prompt, accurate answers to new hires; maintain automated pre-hire HRIS workflows, email templates, and Slack communications.
• Oversee new hire travel procedures and ensure effective internal and external communications related to travel needs.
• Execute complete I-9 verification checks for new cohorts, manage E-Verify processing, and follow up on outstanding documentation to maintain 100% legal compliance.

Skills

Logistics coordination

Data entry

Cross-functional collaboration

HRIS & ticketing systems

Tools

Jira

Rippling

Workday

Job description

Crusoe Energy Systems in San Francisco is seeking an Onboarding Operations Specialist to orchestrate the new hire experience from offer to first week. You will coordinate logistics, data flows, and in-person welcomes, ensuring a seamless onboarding at our headquarters.

The role requires meticulous data entry in HRIS (Rippling, Workday), Jira ticketing, travel coordination, I-9/compliance, and strong cross-functional collaboration with IT, Workplace, Travel, and Payroll teams to deliver a