Onboarding Coordinator (ENTRY LEVEL)

Hogan; St. Louis, Northern (MO, KY); Hybrid; USD 23,000 - 32,000; Full time

Job summary

Hogan Transportation is seeking an Onboarding Coordinator to support the Recruiting Department by managing all driver onboarding activities. The role ensures pre-employment, compliance, and orientation requirements are completed accurately and on time, serving as the main contact for new drivers while ensuring DOT regulations are followed.

The position pays $20.00 per hour and runs Monday through Friday, 10am to 7pm.

Qualifications

• High school diploma or GED required.
• 1-3 years of administrative experience; experience in recruiting, transportation, or HR preferred.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Effective communication, interpersonal, and problem-solving skills.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Coordinates and track completion of all pre-employment requirements, including DOT drug screens and physical examinations, ensuring compliance prior to hire.
• Reviews and validate CDL information to confirm all endorsements and restrictions align across the driver’s application, MVR, and license documentation.
• Guides drivers through the online orientation process, new hire paperwork, and I-9 completion, providing clear instructions and support to ensure timely and accurate submission.
• Facilitates and document completion of FMCSA Clearinghouse full query, ensuring all required consent and compliance steps are met before onboarding.
• Maintains detailed file documentation, including driver contact attempts, follow-ups, and overall onboarding progress, to ensure audit-ready compliance and transparency.
• Other duties as assigned.

Skills

Multitasking

Communication

Interpersonal skills

Attention to detail

Discretion with confidential info

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Job description

From our headquarters in St. Louis to locations nationwide, we help driven professionals find career paths that promote growth. Join a team that is dedicated to investing in your success.

Benefits of Working at Hogan

Health Plan Options to Fit Every Family Size

Comprehensive healthcare plans designed to meet the needs of individuals and families of all sizes.

Coverage that helps keep your smile bright and your vision clear.

PTO Upon Hire

Enjoy paid time off from day one to support your work-life balance.

401K Matching Program

Build your future with our competitive retirement savings plan and employer match.

Grow with us through career development and promotion opportunities.

Pride in who we are and what we do. Dedication to customers and their needs. Striving to be the one people turn to for their transportation needs. Family — shops helping each other take care of the customer.”

Julie | Hogan Employee

Our Culture in Action

With over 105 years of business experience and a family-oriented approach to managing relationships, we foster a culture of care, integrity and trust with our employees, customers and partners.

Open Positions

View all open Hogan careers and start exploring which career path might be the best fit for you.

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

The On Boarding Coordinator provides administrative and operational support to the Recruiting Department by managing all aspects of the driver onboarding process. This position ensures that all pre-employment, compliance, and orientation requirements are completed accurately and on time. The Onboarding Coordinator serves as a key point of contact for new drivers, ensuring a smooth transition from candidate to employee while maintaining compliance with company policies and DOT regulations.

THIS POSITION PAYS $20.00 PER HOUR

THE SHIFT IS MONDAY-FRIDAY, 10AM-7PM

Essential Duties and Responsibilities

• Coordinates and track completion of all pre-employment requirements, including DOT drug screens and physical examinations, ensuring compliance prior to hire.
• Reviews and validate CDL information to confirm all endorsements and restrictions align across the driver’s application, MVR, and license documentation.
• Guides drivers through the online orientation process, new hire paperwork, and I-9 completion, providing clear instructions and support to ensure timely and accurate submission.
• Facilitates and document completion of FMCSA Clearinghouse full query, ensuring all required consent and compliance steps are met before onboarding.
• Maintains detailed file documentation, including driver contact attempts, follow-ups, and overall onboarding progress, to ensure audit-ready compliance and transparency.
• Other duties as assigned.

Requirements

• High school diploma or GED required
• 1-3 years of administrative experience; experience in recruiting, transportation, or HR preferred.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Effective communication, interpersonal, and problem-solving skills.
• Strong organizational skills with exceptional attention to detail.

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