Event Specialist

Isuitellc; Granite City, Northern (IL, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

401k

Paid Time Off

Tuition Reimbursement

Employee Assistance Program

Employee Stock Ownership Program

Discretionary Annual Bonus

Job summary

iSuite L.L.C. is seeking an entry-level Event Specialist to join our Office Operations team in Granite City, IL. You will plan, coordinate, and execute internal and external events, manage the company calendar, and ensure all operational processes are maintained effectively.

The role requires strong communication, the ability to coordinate with vendors and teams, and the willingness to travel. Candidates with up to 1 year of related experience or coursework are encouraged to apply, with

Qualifications

• Experience planning and managing a variety of events.
• Bachelor’s degree in Business, PR, Hospitality or related field preferred.
• Proven ability to plan, coordinate, and execute internal and external events, including venue sourcing, contract negotiation, and catering coordination.
• Experience managing event logistics, including conference registrations, tracking, and coordination.
• Strong communication and collaboration across multiple teams and stakeholders.

Responsibilities

• Maintain company calendar to schedule events.
• Collaborate with internal teams to define event goals, budgets, timelines, and overall strategy.
• Develop and execute event concepts, themes, and experiences aligned with company objectives.
• Coordinate with vendors, venues, and suppliers, including reviewing, negotiating, and executing contracts.
• Manage event logistics, including travel accommodations, catering, AV needs, and event materials or swag.
• Oversee event execution, including setup, on-site coordination, troubleshooting issues, and teardown.
• Support event content and participation, including preparing materials, recruiting team support, and coordinating internal/external events such as lunch & learns and philanthropy initiatives.
• Evaluate event success by developing post-event surveys and reporting insights, feedback, and recommendations.

Skills

Event planning

Vendor management

Communication

Project coordination

Budgeting

Multitasking

Travel willingness

Team collaboration

Education

Bachelor’s degree

Job description

iSuite

Event Specialist

1616 Cleveland Blvd
Granite City, IL 62040

Office Operations Opportunity: Event Specialist

iSuite L.L.C. is seeking a qualified professional to join our Office Operations team. iSuite is a business support services organization formed in 2023. The organization provides business development and pursuit, estimating, safety, accounting, human resources, information technology, marketing, and training services to clients within the Architecture, Engineering, Construction (A/E/C) industry.

This shared-services company supports the IMI business units and provides a uniform, employee-based culture founded on our Support the Build mentality. This mentality aligns with our employee-owned company so that all personnel take an owner’s mindset approach to our business. iSuite is headquartered in Nashville, TN and has branches in Granite City, IL, Chesterfield, MO and Charlotte, NC. IMI was recently awarded 1st Place at the Best Places to Work Awards hosted by the St. Louis Business Journal.

We are currently looking for a Event Specialist to join our Office Operations team located at our headquarters in Granite City, IL. This entry-level position is ideal for a motivated individual with a strong interest in event planning and coordination, and up to 1 year of related experience, internships, or relevant coursework. This position will be responsible for planning, coordinating, and executing internal and external events while ensuring all operational processes are maintained effectively.

Primary responsibilities for iSuite’s Event Specialistinclude:

• Maintaining and managing the company calendar to schedule events and prevent conflicts.
• Collaborating with internal teams to define event goals, budgets, timelines, and overall strategy.
• Developing and executing event concepts, themes, and experiences aligned with company objectives.
• Coordinating with vendors, venues, and suppliers, including reviewing, negotiating, and executing contracts.
• Managing event logistics, including travel accommodations, catering, AV needs, and event materials or swag.
• Overseeing event execution, including setup, on-site coordination, troubleshooting issues, and teardown.
• Supporting event content and participation, including preparing materials, recruiting team support, and coordinating internal/external events such as lunch & learns and philanthropy initiatives.
• Evaluating event success by developing post-event surveys and reporting insights, feedback, and recommendations.

Primary qualifications for iSuite’s Event Specialist include:

• Experience planning and managing a variety of events or related functions.
• Bachelor’s degree in Business, Public Relations, Hospitality Management, or a related field preferred.
• Proven ability to plan, coordinate, and execute internal and external events, including venue sourcing, contract negotiation, and catering coordination.
• Experience managing event logistics, including conference registrations, tracking, and coordination.
• Strong communication and collaboration skills across multiple teams and stakeholders.
• High level of organization and attention to detail, with the ability to manage multiple priorities effectively.
• Ability to multitask and manage multiple events simultaneously, ranging from small internal events to large-scale company functions.
• Strong problem-solving and adaptability skills, with willingness to travel as needed.

COMPENSATION AND BENEFITS:

• Employee Stock Ownership Program
• Experience based salary
• Discretionary Annual Bonus'
• Health Insurance
• Vision Insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (Vacation; Sick Time)
• Paid Company Holidays
• Tuition Reimbursement Program
• Employee Assistance Program

DIVERSITY:

Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.

WHY iSuite L.L.C?

At the IMI companies, we don’t just admire thinking outside of the box, we encourage it. IMI knows that to tackle the challenging projects we are faced with every day takes a team of creative problem solvers who aren’t afraid to be bold. Which is why IMI companies work every day to create a work environment that gives back to our employees. Our family-first approach and commitment to work-life balance are just a couple of the things that make the IMI companies an ideal career destination.

Our philosophy is to hire talented people, provide them with the training, tools, and resources to be successful, empower them to go and contribute to the success of the company, and to reward performance. If you’re ready to be a part of our team AND a part of our solution,

EOE/M/F/V/D

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.