Onboarding Consultant

IU Health; Fort Wayne (IN); On-site; USD 44,000 - 64,000; Full time

Job summary

IU Health in Fort Wayne, IN, is seeking an Onboarding Consultant to manage the full pre-hire and onboarding journey. You will serve as the primary contact for candidates, coordinate required assessments, and partner with hiring managers to ensure a smooth start for new team members.

The role requires a Bachelor’s degree or equivalent with 3+ years of project coordination, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s Degree or equivalent years of experience is required.
• Requires a minimum of 3 years of relevant project coordinator experience.
• Requires the ability to effectively multi-task.
• Requires proficiency in Microsoft Office.
• Experience with a matrix organization and complex work environment is preferred.

Responsibilities

• Serve as the primary point of contact for new team members through all pre-hire requirements: health assessments, background checks, references, uniforms, I-9s, and more.
• Managing a high volume of onboarding activity with consistency, accuracy, and attention to detail.
• Communicating with candidates and hiring managers regarding start date changes and submitting required paperwork.
• Connecting candidates with hiring managers to facilitate a positive new team member experience.
• Responding to requests for assistance on new team member orientation day.
• Coordinating, overseeing, and performing a wide variety of activities in support of system Talent Acquisition teams.
• Identifying opportunities to streamline and improve onboarding processes.

Skills

Multi-tasking

Microsoft Office

Project coordination

Education

Bachelor’s degree or equivalent

Job description

Overview

Onboarding Consultant

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Regional HR team in the role of Onboarding Consultant.

We are seeking a highly organized, process-driven, and mission-connected onboarding professional to serve as the primary point of contact for new team members through every step of the pre-hire and onboarding journey at IU Health Hospital – Fort Wayne. This is a newly created role making focus, ownership, and process essential for success.

Key Relationships

Reports to: Director – Human Resources, Regional

Direct reports: None

Shift: Full time, Monday – Friday, onsite

Location: Fort Wayne, IN

The Scope:

This role manages the full pre-hire and onboarding process for new team members at IU Health Hospital – Fort Wayne, including:

• Serving as the primary point of contact for job candidates through all pre-hire requirements: health assessments, background checks, references, uniforms, I-9s, and more
• Managing a high volume of onboarding activity with consistency, accuracy, and attention to detail
• Communicating with candidates and hiring managers regarding start date changes and submitting required paperwork
• Connecting candidates with hiring managers to facilitate a positive new team member experience
• Responding to requests for assistance on new team member orientation day
• Coordinating, overseeing, and performing a wide variety of activities in support of system Talent Acquisition teams
• Identifying opportunities to streamline and improve onboarding processes

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor’s Degree or equivalent years of experience is required.
• Requires a minimum of 3 years of relevant project coordinator experience.
• Requires the ability to effectively multi-task.
• Requires proficiency in Microsoft Office.
• Experience with a matrix organization and complex work environment is preferred.

The “DNA” for Success

• Process-Obsessed:You love a well-built, repeatable process and you make it better every time you run it.

• Highly Organized & Detail-Driven:You manage a high volume of moving parts across multiple candidates simultaneously without dropping a single ball.

• Ownership Mentality:You take responsibility for your process end-to-end and don't need someone checking on you to know what needs to happen next.

• Professional Communicator:You represent IU Health with warmth and polish in every interaction with candidates, hiring managers, and clinical leaders alike.

• Reliable & Consistent:You show up, follow through, and deliver the same high-quality experience for candidate number fifty as you did for candidate number one.

• Team Player:You support a broader TA team and step in where needed without being asked.

• Grounded & Focused:You don't get rattled by volume or complexity - you stay organized, stay professional, and get it done.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.