Administrative Coordinator

Indiana University Health System; Bloomington (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Indiana University Health in Bloomington is seeking an Administrative Coordinator to provide high-level administrative support to the Director of Clinical Operations and unit managers. You will also coordinate RN candidate interviews, shadows, and connect prospective nurses with the right unit and manager.

This role contributes to smooth daily operations and effective team performance in Bloomington Hospital.

Qualifications

• Requires Bachelor's degree or equivalent years of experience.
• 3-5 years of relevant administrative/operational experience.
• Experience analyzing and interpreting complex data and information.
• Experience with a matrix organization and complex work environment preferred.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manage the Director's calendar and the calendars of three-unit managers with high autonomy.
• Take notes and transcribe meeting minutes, track action items, and follow up as needed.
• Coordinate supply ordering and ensure day-to-day office operations run smoothly.
• Support department-wide project coordination and tracking.
• Conduct functional RN candidate interviews for Bloomington Hospital and assess fit with units/managers.
• Coordinate RN candidate shadows and serve as a welcoming first contact for prospective nursing team members.
• Assist with preparation of high-quality presentations, reports, and correspondence.

Skills

Interpersonal skills

Organizational skills

Interview coordination

Calendar management

Education

Bachelor's Degree or equivalent years of experience

Tools

MS Office

Job description

Administrative Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Nursing Administrationteam in the role of Administrative Coordinator.

We are seeking a proactive, personable, and operationally sharp coordinator to provide high-level administrative support to the Director of Clinical Operations and unit managers at Bloomington Hospital. You will also conduct all RN candidate interviews for Bloomington Hospital, coordinate candidate shadows, and connect prospective nurses with the right unit and manager. You're not just keeping the office running - you're helping shape the nursing team that delivers care to Bloomington's patients every day.

Key Relationships

Reports to: Director, Clinical Operations

Direct reports: No

Shift: Full time, Monday - Friday, onsite

Location: Bloomington, IN

The Scope:

This role supports clinical operations administrative and functional interviewing needs at Bloomington Hospital, including:

• Managing the Director's calendar and the calendars of three-unit managers with high autonomy
• Taking notes and transcribing meeting minutes, tracking action items, and following up as needed
• Coordinating supply ordering and ensuring day-to-day office operations run smoothly
• Supporting department-wide project coordination and tracking
• Conducting functional interviews with all RN candidates for Bloomington Hospital - assessing fit and connecting candidates with the right unit and manager
• Coordinating RN candidate shadows and serving as a warm, welcoming first point of contact for prospective nursing team members
• Assisting with preparation of high-quality presentations, reports, and correspondence

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

The “DNA” for Success

Proactive & Anticipatory:You see what's coming before it arrives and take care of

Personable & Easy to Talk To:You'll be the first person RN candidates and nursing students interact with; you make people feel comfortable, valued, and excited about what they're walking into.

Highly Organized:You juggle calendars, meetings, action items, supply orders, and interview coordination simultaneously without anything falling through the cracks.

Flexible & Adaptable:No two days look the same. You shift gears easily and bring the same calm, professional energy to every task.

Responsible & Reliable:Your team counts on you. You show up, follow through, and own your work end-to-end.

Discreet & Professional:You support senior leadership and handle sensitive information with care and good judgment.

Team Player:You thrive in a close-knit, supportive environment and contribute to a culture where everyone lifts each other up.

Mission-Connected:You understand that the nurses you help bring onto this team will directly impact the care delivered to Bloomington patients and families, and that matters to you.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.