Onboarding & Compliance Coordinator

Bertelsmann-Jobs; Minor Lane Heights (KY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision, life and long

Job summary

Arvato is seeking an Onboarding Coordinator to deliver a seamless onboarding experience for new hires from offer through integration. This role serves as the primary contact for new employees and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, and equipment requests.

You will partner with HR, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared, engaged, and ready for success on day one.

Qualifications

• Associate’s degree in human resources, business administration, or related field.
• 2+ years of experience in Human Resources, onboarding, recruiting coordination, employee services, or administrative support.
• Experience working with UKG or other HRIS platforms and onboarding systems preferred.

Responsibilities

• Coordinate all onboarding activities for newly hired employees.
• Serve as the primary point of contact for new hires before and during their onboarding experience.
• Verify completion of onboarding requirements, including badge creation documentation, offer documentation, background screening, employment authorization, and new hire paperwork, prior to orientation.
• Ensure completion, accuracy, and retention of required employment documentation, including Form I-9s and employment eligibility verification.
• Initiate, monitor, and verify background screening results and escalated any discrepancies for appropriate review.
• Maintain onboarding trackers, records, and reporting to ensure compliance with company standards and regulatory requirements.
• Facilitate new hire orientation sessions and ensure completion of required onboarding documentation.
• Own the temp to hire conversion process including all administrative tasks.
• Communicate start dates, orientation schedules, reporting instructions, and first-day expectations.
• Create a welcoming and professional onboarding experience that reflects company culture and values.

Skills

Onboarding coordination

HRIS platforms

Documentation

Education

Associate’s degree in human resources, Business Administration, or related field

Tools

UKG HRIS

Job description

Arvato is seeking an Onboarding Coordinator to deliver a seamless onboarding experience for new hires from offer through integration. This role serves as the primary contact for new employees and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, and equipment requests.

You will partner with HR, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared, engaged, and ready for success on day one.