Onboarding Coordinator

Bertelsmann; Louisville (KY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company match

Paid Time Off

Flexible Spending Accounts

Voluntary benefits

Employee Assistance Program

Tuition reimbursement

Job summary

Arvato is seeking an Onboarding Coordinator to deliver a seamless onboarding experience for new hires from offer acceptance to integration. You will coordinate orientation, pre-employment requirements, system access, badging and equipment orders, partnering with HR, Recruiting, Operations, Security, IT and hiring managers to ensure a successful first day.

Responsibilities include coordinating onboarding activities, serving as the primary contact for new hires, verifying documentation,

Qualifications

• 2+ years of experience in Human Resources, onboarding, recruiting coordination, employee services, or administrative support.
• Experience with HRIS platforms (UKG or similar) preferred.

Responsibilities

• Coordinate all onboarding activities for newly hired employees.
• Serve as primary point of contact for new hires before and during onboarding.
• Verify completion of onboarding requirements, I-9s, and employment paperwork.

Skills

HR coordination

Onboarding

Administrative support

Education

Associate’s degree in HR/Business Admin

Tools

UKG HRIS

Job description

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Arvato is an innovative and leading global 3PL service provider in supply chain management and e-commerce. With 20,000 team members at over 100 locations, we focus on the Consumer Products, Tech, Healthcare, Automotive and Publisher industries.

You will work in an environment built on collaboration, respect, commitment and curiosity, where you can grow, contribute your ideas, and make an impact. Be part of the team that delivers logistics excellence and shapes supply chains globally. Working at Arvato means: Together, we’re on it.

Job Description

The Onboarding Coordinator is responsible for delivering a seamless and compliant onboarding experience for new hires from offer acceptance through successful integration into the organization. This role serves as the primary point of contact for new employees and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, equipment requests, and onboarding activities. The Onboarding Coordinator partners closely with Human Resources, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared, engaged, and ready for success on their first day.

YOUR TASKS

• Coordinate all onboarding activities for newly hired employees.
• Serve as the primary point of contact for new hires before and during their onboarding experience.
• Verify completion of onboarding requirements, including badge creation documentation, offer documentation, background screening, employment authorization, and new hire paperwork, prior to orientation.
• Ensure completion, accuracy, and retention of required employment documentation, including Form I-9s and employment eligibility verification.
• Initiate, monitor, and verify background screening results and elevate any discrepancies for appropriate review.
• Maintain onboarding trackers, records, and reporting to ensure compliance with company standards and regulatory requirements.
• Facilitate new hire orientation sessions and ensure completion of required onboarding documentation.
• Own the temp to hire conversion process including all administrative tasks.
• Communicate start dates, orientation schedules, reporting instructions, and first-day expectations.
• Create a welcoming and professional onboarding experience that reflects company culture and values.

Qualifications

• Associate’s degree in human resources, Business Administration, or related field preferred.
• 2+ years of experience in Human Resources, onboarding, recruiting coordination, employee services, or administrative support.
• Experience working with UKG or other HRIS platforms and onboarding systems preferred.

Additional Information

• Medical, Dental, Vision, Life Insurance, and Disability Pay.
• 401(k) with company matching up to 6%.
• Paid Time Off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance, pet insurance, and more.
• Employee Assistance Program.
• Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here .

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here .

We strive to be an equitable and inclusive workplace for our employees and value their diverse perspectives, which contribute to the diversity of our company. Therefore, we welcome applications from people who enrich our company with their identity, background and personal experience. We want to keep the application process as simple as possible for you: focus on a meaningful resume; we do not require an elaborate cover letter. Please know that we can only accept your application through our online application portal.

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