Onboarding Coordinator

Arvato; Minor Lane Heights (KY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with company match

Paid time off and holidays

Flexible spending accounts

Employee assistance program

Tuition reimbursement

Job summary

Arvato is a global 3PL provider focused on supply chain management and e-commerce. The Onboarding Coordinator will drive a seamless onboarding experience for new hires, coordinating orientation, pre-employment steps, and system access while partnering with HR, Recruiting, Operations, Security, IT, and hiring managers to ensure readiness from day one.

The role emphasizes accurate documentation, regulatory compliance, and a welcoming culture that reflects Arvato’s values.

Qualifications

• 2+ years in human resources, onboarding, or administrative support.
• Experience coordinating onboarding for new hires and orientation sessions.
• Familiarity with HRIS platforms and background check processes.

Responsibilities

• Coordinate onboarding activities for new hires from offer to day one.
• Serve as primary contact for new employees and stakeholders.
• Verify completion of onboarding documentation and eligibility requirements.
• Manage background screening initiation and escalation of discrepancies.
• Maintain onboarding trackers and ensure regulatory compliance.
• Facilitate new hire orientation sessions and document completion.
• Support temp-to-hire conversion process and related administrative tasks.
• Communicate start dates, schedules, and first-day expectations.
• Create a welcoming onboarding experience aligned with company culture.

Skills

HR coordination

Onboarding experience

Communication

Education

Associate’s degree in HR / Business Admin

Tools

UKG HRIS

Job description

Arvato is an innovative and leading global 3PL service provider in supply chain management and e-commerce. With 20,000 team members at over 100 locations, we focus on the Consumer Products, Tech, Healthcare, Automotive and Publisher industries.

You will work in an environment built on collaboration, respect, commitment and curiosity, where you can grow, contribute your ideas, and make an impact. Be part of the team that delivers logistics excellence and shapes supply chains globally. Working at Arvato means: Together, we’re on it.

Job Description

The Onboarding Coordinator is responsible for delivering a seamless and compliant onboarding experience for new hires from offer acceptance through successful integration into the organization. This role serves as the primary point of contact for new employees and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, equipment requests, and onboarding activities. The Onboarding Coordinator partners closely with Human Resources, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared, engaged, and ready for success on their first day.

YOUR TASKS

• Coordinate all onboarding activities for newly hired employees.
• Serve as the primary point of contact for new hires before and during their onboarding experience.
• Verify completion of onboarding requirements, including badge creation documentation, offer documentation, background screening, employment authorization, and new hire paperwork, prior to orientation.
• Ensure completion, accuracy, and retention of required employment documentation, including Form I-9s and employment eligibility verification.
• Initiate, monitor, and verify background screening results and escalates any discrepancies for appropriate review.
• Maintain onboarding trackers, records, and reporting to ensure compliance with company standards and regulatory requirements.
• Facilitate new hire orientation sessions and ensure completion of required onboarding documentation.
• Own the temp to hire conversion process including all administrative tasks.
• Communicate start dates, orientation schedules, reporting instructions, and first-day expectations.
• Create a welcoming and professional onboarding experience that reflects company culture and values.

Qualifications

• Associate’s degree in human resources, Business Administration, or related field preferred.
• 2+ years of experience in Human Resources, onboarding, recruiting coordination, employee services, or administrative support.
• Experience working with UKG or other HRIS platforms and onboarding systems preferred.

Additional Information

• Medical, Dental, Vision, Life Insurance, and Disability Pay.
• 401(k) with company matching up to 6%.
• Paid Time Off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance, pet insurance, and more.
• Employee Assistance Program.
• Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here .

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here .

Job Location