Onboarding & Compliance Coordinator

UG2 LLC; Boston (MA); On-site; USD 52,000 - 66,000; Full time

Job summary

UG2 LLC is seeking an Onboarding Specialist in Boston, MA. You will coordinate all onboarding steps for new hires and rehires, ensuring accurate documentation, verifications, and timely activation in payroll and IT systems.

You will interact with leaders and HR teams, manage paperwork, and uphold UG2 hiring policies. This role is office-based with potential site visits and requires strong organization and communication skills.

Qualifications

• One to two years onboarding/HR related experience preferred.
• Structured and process-driven environment demanding high quality standards.
• Demonstrated service delivery experience with internal and external customers.
• Excellent communication and people skills; able to communicate at all levels.

Responsibilities

• Serve as primary contact for onboarding for new hires and rehires, from offer letters to accurate paperwork completion and verifications.
• Respond to onboarding procedures and UG2 policy requests from new hires and managers.
• Conduct pre-employment verifications such as SSN and background checks.
• Enter onboarding documents into ADP system to ensure timely activation in payroll and IT systems.
• Maintain accurate and compliant new hire personnel folders (paper/electronic).
• File new hire folders and I-9 forms.
• Self-audit data entry and employee files for accuracy and required documentation.
• Deliver excellent customer service by providing a welcoming onboarding experience.
• Build and maintain relationships with UG2 stakeholders.
• Attend startup onboarding sessions to collect required paperwork (local and travel).
• Coordinate with managers monthly onboarding paperwork training.
• Other duties as assigned by Team Lead.

Skills

Communication skills

People skills

Attention to detail

Discretion with confidential info

Analytical thinking

Deadline driven

Verbal/presentation skills

Customer service

Tools

Microsoft Office

Job description

UG2 LLC is seeking an Onboarding Specialist in Boston, MA. You will coordinate all onboarding steps for new hires and rehires, ensuring accurate documentation, verifications, and timely activation in payroll and IT systems.

You will interact with leaders and HR teams, manage paperwork, and uphold UG2 hiring policies. This role is office-based with potential site visits and requires strong organization and communication skills.