Facilities Operations & Admin Specialist

UG2; Cambridge (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

UG2 is seeking a Facilities Operations Administrator to support the Boston Operations Team. The role coordinates scheduling, meetings, safety training data, vendor coordination, and HR-related tasks, while assisting with payroll, billing, and reporting.

This office-based position requires strong organizational skills, attention to detail, and the ability to work with diverse teams. Occasional site visits may be needed.

Qualifications

• Minimum of two years of administrative support experience.
• Excellent communication and people skills at all levels of the organization.
• Proficiency in Microsoft Office and related products.
• Ability to meet multiple deadlines and solve problems.
• Good analytical thinking and attention to detail.
• Discretion with confidential information.
• Good verbal and presentation skills.
• Bilingual English/Spanish.

Responsibilities

• Handle general administrative duties (mailings, copies).
• Assist with ordering supplies and equipment.
• Manage filing and key account information/deadlines.

Skills

Administrative support

Communication

Microsoft Office

Deadline management

Analytical thinking

Discretion

Verbal communication

Presentation skills

Bilingual English/Spanish

Tools

JTS system

Microsoft Office

Job description

UG2 is seeking a Facilities Operations Administrator to support the Boston Operations Team. The role coordinates scheduling, meetings, safety training data, vendor coordination, and HR-related tasks, while assisting with payroll, billing, and reporting.

This office-based position requires strong organizational skills, attention to detail, and the ability to work with diverse teams. Occasional site visits may be needed.