On-Site Secretary II for Govt Contract Admin & Records

UIC; Suisun City (CA); Presencial; USD 36.000 - 41.000; Jornada completa

Descripción de la vacante

Bowhead seeks a Secretary II to provide administrative and clerical support for the Base Telecommunications System contract at Travis AFB. The role supports the Project Manager, engineering staff, and technicians, handling records, correspondence, scheduling, and contract documentation with precision.

The position is on-site only. Candidates should have 2–3 years of clerical experience (prefer 3–5 years in Gov contracting), strong MS Office skills, and familiarity with DoD systems such as

Formación

• High school diploma or equivalent is required. Associate’s degree in Business Administration, Office Management, or a related field is preferred.
• Proficiency in reading, writing, and speaking English.
• A minimum of two to three years of clerical, administrative, or secretarial experience. Preferred: 3–5 years in a Government contracting, telecommunications, or technical project office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Prefered experience with DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC).

Responsabilidades

• Administrative Support – Prepare correspondence, technical reports, and contract deliverables for submission to the Government in accordance with PWS requirements.
• Records Management – Maintain personnel rosters, training records, CAIRS/TMS service order logs, CVC database updates, and quality control records, ensuring documentation remains current and auditable.
• Scheduling & Coordination – Support the Project Manager in coordinating meetings, safety briefings, training sessions, and customer appointments; prepare agendas and meeting minutes.
• Document Control – Track, format, and distribute controlled documents such as dig permits, outage reports, hazard communication logs, and environmental compliance records.
• Customer & Staff Interface – Serve as an administrative point of contact for Government representatives, subcontractors, and Bowhead employees; maintain professional communication at all times.
• Safety & Compliance Assistance – Support submission of OSHA, hazardous waste, accident/incident, and environmental reports as required.
• Financial & Timekeeping Support – Assist with timesheet collection, travel voucher preparation, purchasing documentation, and coordination of supply orders.

Conocimientos

Strong written and verbal Communic

Typing speed 50+ WPM

Records management experience

Ability to work with DoD systems

Interpersonal skills

Educación

High school diploma or equivalent

Associate’s degree preferred

Herramientas

Microsoft Office Suite

DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC)

Descripción del empleo

Bowhead seeks a Secretary II to provide administrative and clerical support for the Base Telecommunications System contract at Travis AFB. The role supports the Project Manager, engineering staff, and technicians, handling records, correspondence, scheduling, and contract documentation with precision.

The position is on-site only. Candidates should have 2–3 years of clerical experience (prefer 3–5 years in Gov contracting), strong MS Office skills, and familiarity with DoD systems such as