SCA Secretary II

UIC; Suisun City (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Bowhead seeks a Secretary II to provide administrative and clerical support for the Base Telecommunications System contract at Travis AFB. The role supports the Project Manager, engineering staff, and technicians, handling records, correspondence, scheduling, and contract documentation with precision.

The position is on-site only. Candidates should have 2–3 years of clerical experience (prefer 3–5 years in Gov contracting), strong MS Office skills, and familiarity with DoD systems such as

Qualifications

• High school diploma or equivalent is required. Associate’s degree in Business Administration, Office Management, or a related field is preferred.
• Proficiency in reading, writing, and speaking English.
• A minimum of two to three years of clerical, administrative, or secretarial experience. Preferred: 3–5 years in a Government contracting, telecommunications, or technical project office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Prefered experience with DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC).

Responsibilities

• Administrative Support – Prepare correspondence, technical reports, and contract deliverables for submission to the Government in accordance with PWS requirements.
• Records Management – Maintain personnel rosters, training records, CAIRS/TMS service order logs, CVC database updates, and quality control records, ensuring documentation remains current and auditable.
• Scheduling & Coordination – Support the Project Manager in coordinating meetings, safety briefings, training sessions, and customer appointments; prepare agendas and meeting minutes.
• Document Control – Track, format, and distribute controlled documents such as dig permits, outage reports, hazard communication logs, and environmental compliance records.
• Customer & Staff Interface – Serve as an administrative point of contact for Government representatives, subcontractors, and Bowhead employees; maintain professional communication at all times.
• Safety & Compliance Assistance – Support submission of OSHA, hazardous waste, accident/incident, and environmental reports as required.
• Financial & Timekeeping Support – Assist with timesheet collection, travel voucher preparation, purchasing documentation, and coordination of supply orders.

Skills

Strong written and verbal Communic

Typing speed 50+ WPM

Records management experience

Ability to work with DoD systems

Interpersonal skills

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC)

Job description

Overview

Secretary II (TAFB-2026-26255):

Bowhead seeks an experienced Secretary II to provide administrative and clerical support for the Base Telecommunications System (BTS) contract at Travis AFB. The Secretary II will assist the Project Manager, engineering staff, and technicians by maintaining records, preparing correspondence, scheduling, and ensuring contract documentation is accurate and complete. This position requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks that directly support mission-essential communications operations.

This position is on-site only and not eligible for teleworking.

Responsibilities

Essential functions will include:

• Administrative Support – Prepare correspondence, technical reports, and contract deliverables for submission to the Government in accordance with PWS requirements.
• Records Management – Maintain personnel rosters, training records, CAIRS/TMS service order logs, CVC database updates, and quality control records, ensuring documentation remains current and auditable.
• Scheduling & Coordination – Support the Project Manager in coordinating meetings, safety briefings, training sessions, and customer appointments; prepare agendas and meeting minutes.
• Document Control – Track, format, and distribute controlled documents such as dig permits, outage reports, hazard communication logs, and environmental compliance records.
• Customer & Staff Interface – Serve as an administrative point of contact for Government representatives, subcontractors, and Bowhead employees; maintain professional communication at all times.
• Safety & Compliance Assistance – Support submission of OSHA, hazardous waste, accident/incident, and environmental reports as required.
• Financial & Timekeeping Support – Assist with timesheet collection, travel voucher preparation, purchasing documentation, and coordination of supply orders.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent is required. Associate’s degree in Business Administration, Office Management, or a related field is preferred.
• Strong written and verbal communication skills.
• Ability to manage records, filing systems, and correspondence with accuracy and confidentiality.
• Proficiency in reading, writing, and speaking English. A minimum of two (2) to three (3) years of clerical, administrative, or secretarial experience. Preferred: 3–5 years in a Government contracting, telecommunications, or technical project office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Prefered experience with DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC).
• Familiarity with contract deliverables, quality control documentation, and FAR/DFARS compliance paperwork.
• Typing speed of 50+ WPM
• Ability to communicate effectively with all levels of employees and outside contacts
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

This is a SCA position and the targeted hourly rate is $26.40 hourly.

Physical Demands:

• Must be able to lift up to 50 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently hold or be able to obtain security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

Please note that the salary information is a general guideline only. Bowhead considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

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