On-Site Reception & Office Coordinator – Marketing Support

Kids for the Future; Bristol Township (Bucks County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Pay and Performance Reviews

Quarterly Bonus Plan

Employee Referral Program

Full HSA medical plan , vision plan, …

401(k) retirement plan with match

Paid Time Off

Nine holidays per year

Long- and short-term disability, and

Job summary

TESCO is seeking a Receptionist and Office Coordinator in Bristol, PA to be the friendly first contact for visitors and callers. You will support daily office operations, assist multiple teams, and manage confidential documents with a professional demeanor.

The role involves coordinating meetings, travel, and events, maintaining CRM data, and contributing to a positive company culture. On-site work with a comprehensive benefits package is provided.

Qualifications

• 3 Years experience in a supporting office role (Admin Assistant, HR/Marketing Assistant or Clerk)
• Knowledge of MS Office products - Outlook, Word, Excel, Power Point, Teams, etc.
• High energy, attention to detail, personable
• Ability to organize and prioritize work and able to juggle several projects at once
• Excellent communication and organizational skills
• Passion for driving the Company culture
• Self-motivation and a desire to learn a very interesting and challenging industry

Responsibilities

• Greet, welcome, and assist visitors with professionalism and warmth; answer and direct phone calls, and provide general information and support
• Handle inquiries from customers and employees, ensuring accurate and timely response
• Organize and maintain physical and digital files; prepare, edit, and manage confidential documents
• Manage daily office operations including mail handling, supply inventory, printer and equipment functionality and maintenance scheduling, and general upkeep of the reception area
• Perform administrative tasks such as data entry, photocopying, filing, and secure document disposal
• Coordinate and manage lunch orders for meetings and events ensuring dietary needs and timely delivery
• Plan and support internal and external meetings, conferences, and travel arrangements
• Maintain and monitor conference room inventory and readiness
• Support the marketing and sales teams with administrative tasks, reporting, and presentation preparation
• Manage and update CRM system and customer marketing lists
• Assist with employee onboarding, training coordination, and record maintenance
• Manage inventory by tracking stock levels and reordering supplies as needed
• Provide flexible support across various office functions, adapting to departmental needs, and ensuring efficient assistance wherever required
• Create, update, and maintain PowerPoint presentations
• Perform other duties as assigned

Skills

Customer service

Attention to detail

Communication

Organizational skills

Self-motivation

Prioritization

Interpersonal skills

Tools

MS Office

Job description

TESCO is seeking a Receptionist and Office Coordinator in Bristol, PA to be the friendly first contact for visitors and callers. You will support daily office operations, assist multiple teams, and manage confidential documents with a professional demeanor.

The role involves coordinating meetings, travel, and events, maintaining CRM data, and contributing to a positive company culture. On-site work with a comprehensive benefits package is provided.