Dynamic Front Desk & Office Coordinator (Temporary)

The Eastern Specialty Company; Bristol Township (Bucks County); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Referral program

Tuition reimbursement

Health insurance

401(k) matching

Paid time off

Vision insurance

Health savings account

Job summary

The Eastern Specialty Company (TESCO) is seeking a friendly and detail‑oriented Receptionist and Office Coordinator to be the first point of contact in Bristol, PA. You will support daily operations, greet visitors, answer calls, and assist in coordinating meetings and travel.

This full‑time on‑site role reports to the Executive Assistant to the President and collaborates with marketing, HR, sales, product development, and production teams.

Qualifications

• 3 years experience in a supporting office role (Admin Assistant, HR/Marketing Assistant or Clerk).
• Knowledge of MS Office products – Outlook, Word, Excel, Power Point, Teams, etc.
• High energy, attention to detail, personable.
• Ability to organize and prioritize work and able to juggle several projects at once.
• Excellent communication and organizational skills.
• Passion for driving the Company culture.
• Self-motivation and a desire to learn a very interesting and challenging industry.

Responsibilities

• Greet, welcome, and assist visitors with professionalism and warmth; answer and direct phone calls, and provide general information and support
• Handle inquiries from customers and employees, ensuring accurate and timely response
• Organize and maintain physical and digital files; prepare, edit, and manage confidential documents
• Manage daily office operations including mail handling, supply inventory, printer and equipment functionality and maintenance scheduling, and general upkeep of the reception area
• Perform administrative tasks such as data entry, photocopying, filing, and secure document disposal
• Coordinate and manage lunch orders for meetings and events ensuring dietary needs and timely delivery
• Plan and support internal and external meetings, conferences, and travel arrangements
• Maintain and monitor conference room inventory and readiness
• Support the marketing and sales teams with administrative tasks, reporting, and presentation preparation
• Manage and update CRM system and customer marketing lists.
• Assist with employee onboarding, training coordination, and record maintenance.
• Manage inventory by tracking stock levels and reordering supplies as needed.
• Provide flexible support across various office functions, adapting to departmental needs, and ensuring efficient assistance wherever required.
• Create, update, and maintain PowerPoint presentations
• Perform other duties as assigned.

Skills

Communication

Organization

Attention to detail

Prioritization

Self-motivation

Team player

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

The Eastern Specialty Company (TESCO) is seeking a friendly and detail‑oriented Receptionist and Office Coordinator to be the first point of contact in Bristol, PA. You will support daily operations, greet visitors, answer calls, and assist in coordinating meetings and travel.

This full‑time on‑site role reports to the Executive Assistant to the President and collaborates with marketing, HR, sales, product development, and production teams.