On-Site Real Estate Asset Admin Assistant

Westland Real Estate Group; Long Beach (CA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Disability Insurance

401(k) match

Paid vacation

Paid holidays

Rent discounts

Job summary

Westland Real Estate Group in Long Beach, CA is seeking an Administrative Assistant for the Corporate Office to support the Asset Manager and act as a hub for communications between property managers, accounting, vendors and investors.

Key duties include asset reporting, budgeting support, invoice coding, document management, tenant and vendor liaison, contract tracking, and meeting coordination. We offer a competitive benefits package with growth opportunities.

Qualifications

• 2+ years of administrative experience, preferably in real estate or property management.
• Proficiency in real estate management software.
• Strong Excel skills (pivot tables, lookups) and advanced MS Office.
• Excellent organizational and communication abilities.

Responsibilities

• Reporting & Analytics: assist in monthly, quarterly, and annual asset management reports, tracking KPIs.
• Financial Administration: help with budget preparation, code invoices, and research discrepancies in tenant receivables.
• Document Management: maintain organized files for leases, contracts, insurance, and warranties.
• Tenant & Vendor Liaison: act as a secondary contact for tenants and coordinate with vendors for bids.
• Compliance Tracking: monitor contract and insurance expirations to ensure portfolio compliance.
• Meeting Coordination: schedule and take minutes for property performance reviews and asset strategy meetings.

Skills

Excel

Real estate software

MS Office

Organizational skills

Communication

Tools

Real estate management software

Job description

Westland Real Estate Group in Long Beach, CA is seeking an Administrative Assistant for the Corporate Office to support the Asset Manager and act as a hub for communications between property managers, accounting, vendors and investors.

Key duties include asset reporting, budgeting support, invoice coding, document management, tenant and vendor liaison, contract tracking, and meeting coordination. We offer a competitive benefits package with growth opportunities.