Administrative Assistant - Asset Management

Tactex Recruiting Advisors; United States; Remote; USD 34,440 - 37,195; Full time

Job summary

A Commercial Real Estate Investment Firm seeks a talented Administrative Assistant for their remote Asset Management department. The ideal candidate has 1-2+ years of experience in a similar role, strong organizational and interpersonal skills, and proficiency in Microsoft Office and Google Suite. This role offers a pay range of $25-27/hr with a focus on providing logistical and communication support for the team.

Qualifications

• 1-2+ years experience in administrative or coordinator role required.
• Strong organizational, logistical, and administrative skills needed.
• Experience in Commercial Real Estate is a plus.

Responsibilities

• Manage incoming mail including sorting and filing digitized mail.
• Handle phone calls and route to appropriate team members.
• Maintain organized records and documents in internal systems.

Skills

Organization skills

Interpersonal skills

Attention to detail

Communication skills

Microsoft Office

Google Suite

Education

Bachelor's degree

Tools

Yardi software

Job description

Tactex Recruiting Advisors is working on behalf of a Commercial Real Estate Investment Firm that's looking for a talented, organized, and high‑character Administrative Assistant for their Asset Management department.

• Do you have at least 1-2+ years experience working in a high-volume organization, as either an administrator, coordinator, or similar-type role?
• Would you consider yourself a top performer?
• Do you have outstanding interpersonal skills?
• Do you have working knowledge of Microsoft Office (Excel, Word, etc.) and Google Suite?
• Are you a proactive problem solver who takes initiative in a fast‑paced environment?
• Do you enjoy communicating with others?

Then you might be the perfect fit!

As the Administrative Assistant to the Asset Management department, you will play a key role in providing logistical, administrative, and communication support for the firm's Asset Management team. Our Client's Firm was founded in 2012, and they've been a huge player in the Commercial Real Estate Investment space.

Want to join a growing company with a solid, high‑character team that actually values you and treats you with respect? - We've had an amazing 3+ year relationship with this Client Firm, and we can vouch for the character and culture of this Client. They're different than most companies who say they live by their values. This Client Firm truly cares for their people, they have an outstanding vision and mission, and they encourage growth in the company for those that exceed expectations!

Pay range: $25-27/hr.

Location: 100% Remote.

Responsibilities

• Manage incoming mail, including sorting, distributing, labeling, and filing digitized mail.
• Leverage our virtual platform and internal systems to ensure timely and accurate handling of mail.
• Manage incoming phone calls and faxes. Answer and route phone calls to the appropriate team member. Monitor and distribute voicemails and faxes.
• Manage multiple inboxes to ensure all requests are logged in the company’s internal systems, forwarded to the appropriate internal party, and are professionally responded to as needed.
• Work with vendors to resolve outstanding checks and provide notes to accounting on the status of outstanding checks.
• Manage the filing and labeling of insurance certificates, and other insurance related documents.
• Maintain documents and records in the company’s internal systems to ensure they are organized and easily accessible. Assist in developing process documentation as needed. Assist with data entry or document review projects as needed.
• Manage and maintain updated contact information in our information systems for tenants, vendors, etc.
• Assist with coordinating inspection requests between inspectors and commercial retail tenants.
• Assist with assembling information for insurance claim submissions to our insurance agent.
• Assist with filing tax bills, notices of assessed value, and other tax documents. Assist with reverifying tax bill payment status.
• Assist with tenant onboarding support, setup of utility accounts, completion of forms related to onboarding tenants, obtaining tenant gross sales reports, and fulfilling miscellaneous tenant requests.
• Provide backup to other admins within the asset management department.

Requirements

1-2+ years of experience in either an administrative, coordinator, or similar role demonstrating

• organization and logistical skills.
• Strong organizational, logistical, and administrative skills.
• Strong interpersonal skills, attention to detail, and written/verbal communication skills.
• Microsoft Office (Excel, Word, etc.) and Google Suite skills.
• Commercial Real Estate experience is a plus.
• Yardi software experience is a plus.
• Bachelor's degree is a plus.