On-Site Property Admin: Tenant & Vendor Support

Addison Group; Center Square (PA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Addison Group is seeking an Administrative Assistant to support a commercial property management team. The role involves handling tenants, vendors, and internal staff, with duties spanning operations, purchasing, invoicing, and document management.

Work is fully on-site across two local properties (Blue Bell and Bala Cynwyd) with a 9:00–5:30 schedule and $20–$25/hour compensation. Prior admin or real estate exposure is preferred.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or office experience preferred.
• Property management, commercial real estate, facilities, or related industry experience strongly preferred.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office and standard business applications.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and respond to time-sensitive requests.
• Reliable, professional, flexible, and team-oriented.

Responsibilities

• Serve as a primary point of contact for tenants, vendors, visitors, and internal staff through phone, email, and in-person communication.
• Receive and coordinate tenant requests, maintenance needs, and other building-related concerns.
• Assist with purchasing, orders, and delivery documentation.
• Maintain vendor and contractor documentation, including insurance certificates.
• Coordinate vendor and contractor activity with building operations.
• Prepare routine communications and updates regarding building and contractor activity.
• Assist with purchase orders, contracts, agreements, and other property-related documentation.
• Collect and organize operational reports into spreadsheets for management review.
• Manage incoming mail, scanning, filing, document distribution, and general office administration.
• Support document preparation, data entry, mailings, and other administrative projects.
• Maintain shared office, meeting, and amenity spaces so they remain organized and ready for use.
• Monitor office supplies, equipment, and other shared resources.
• Assist with calendars, correspondence, forms, and other administrative materials.
• Process and route invoices and financial documentation to the appropriate accounting team.
• Maintain vendor records within internal systems.
• Enter and track tenant requests and work orders in the appropriate system.
• Provide general administrative support to the property management team and assist with special projects as needed.

Skills

Customer service

Communication skills

Microsoft Office

Organizational skills

Time management

Team-oriented

Independent worker

Education

High school diploma or equivalent

Job description

Addison Group is seeking an Administrative Assistant to support a commercial property management team. The role involves handling tenants, vendors, and internal staff, with duties spanning operations, purchasing, invoicing, and document management.

Work is fully on-site across two local properties (Blue Bell and Bala Cynwyd) with a 9:00–5:30 schedule and $20–$25/hour compensation. Prior admin or real estate exposure is preferred.