On-Site Project Coordinator - Visual Merchandising

Excel InStore; Maple Grove (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

401(k) with company matching

Career growth opportunities

Job summary

Excel InStore in Maple Grove, MN is seeking a full-time on-site Project Coordinator to support visual merchandising and fixture projects from kickoff through delivery. You will coordinate schedules, maintain documentation, prepare status reports, and communicate with internal teams, vendors, and clients to resolve issues and keep projects on track.

This role involves procurement support, asset organization, invoicing basics, and data entry (payables, receivables, and credits).

Qualifications

• Experience in coordinating projects with multiple stakeholders.
• Strong planning, documentation, and follow-up abilities.
• Effective written and verbal communication with teams, vendors, and clients.
• Familiarity with visual merchandising, retail displays, or related production processes.

Responsibilities

• Coordinate project schedules, track tasks, and maintain documentation.
• Prepare status reports and communicate with internal teams, vendors, and clients.
• Support procurement, logistics, and quality checks for designs and fixtures.
• Assist in presentations to customers and organize project assets.

Skills

Project coordination

Scheduling

Documentation

Vendor management

Communication

Cross-functional teamwork

Education

Bachelor's or Associate degree in business, marketing, design or related field

Tools

Excel

Project management software

Shared drives

Job description

Excel InStore in Maple Grove, MN is seeking a full-time on-site Project Coordinator to support visual merchandising and fixture projects from kickoff through delivery. You will coordinate schedules, maintain documentation, prepare status reports, and communicate with internal teams, vendors, and clients to resolve issues and keep projects on track.

This role involves procurement support, asset organization, invoicing basics, and data entry (payables, receivables, and credits).