Project Coordinator

Excel InStore; Maple Grove (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

401(k) with company matching

Career growth opportunities

Job summary

Excel InStore in Maple Grove, MN is seeking a full-time on-site Project Coordinator to support visual merchandising and fixture projects from kickoff through delivery. You will coordinate schedules, maintain documentation, prepare status reports, and communicate with internal teams, vendors, and clients to resolve issues and keep projects on track.

This role involves procurement support, asset organization, invoicing basics, and data entry (payables, receivables, and credits).

Qualifications

• Experience in coordinating projects with multiple stakeholders.
• Strong planning, documentation, and follow-up abilities.
• Effective written and verbal communication with teams, vendors, and clients.
• Familiarity with visual merchandising, retail displays, or related production processes.

Responsibilities

• Coordinate project schedules, track tasks, and maintain documentation.
• Prepare status reports and communicate with internal teams, vendors, and clients.
• Support procurement, logistics, and quality checks for designs and fixtures.
• Assist in presentations to customers and organize project assets.

Skills

Project coordination

Scheduling

Documentation

Vendor management

Communication

Cross-functional teamwork

Education

Bachelor's or Associate degree in business, marketing, design or related field

Tools

Excel

Project management software

Shared drives

Job description

Company Description

Excel InStore partners with retailers and brands to create impactful in-store visual merchandising displays and fixtures that enhance the customer experience. The company’s work ranges from navigational signage to innovative retail displays, helping clients guide shoppers effectively through their spaces. By combining custom design with detailed project management, Excel InStore delivers solutions tailored to each client’s needs and objectives. Its team leverages deep industry expertise to produce high-quality, on-brand installations that resonate with both clients and consumers.

Role Description

This full-time, on-site Project Coordinator role is based in Maple Grove, MN.

Supports the planning and execution of visual merchandising and fixture projects from kickoff through:

• Installation, ensuring timelines, budgets, and quality standards are met.
• Day-to-day responsibilities include coordinating project schedules, maintaining detailed documentation, preparing status reports, and communicating with internal teams, vendors, and clients to resolve issues and ensure alignment.
• The role involves organizing project assets, tracking deliverables, supporting procurement and logistics, and assisting with quality checks for designs, displays, and signage.
• Help improve processes and workflows to increase efficiency and support successful project outcomes.
• Assist in the preparation of presentations to customers.
• Complete fixture setups for client presentations.
• Organizing client product & assisting in management of inventory.
• Code freight bills and enter credit card charges.
• Enter payables and receive vendor costs.
• Enter receivables in customer EDI.
• Follow closing processes of jobs.
• Process financial documents from clients.
• Other duties as assigned.

Qualifications

• Candidates should possess strong project coordination and organizational skills, including scheduling, task tracking, documentation, and follow-up.
• Candidates should possess effective communication and collaboration skills for working with cross-functional teams, vendors, and clients, both verbally and in writing.
• Candidates should possess basic understanding of visual merchandising, retail displays, or related design and production processes, with attention to detail and quality.
• Candidates should possess proficiency in productivity and project tools (e.g., Excel, project management software, shared drives) and be comfortable learning new systems.
• Additional beneficial qualifications include experience in retail or marketing environments, familiarity with signage or fixture manufacturing, and prior work in a coordinating or administrative role.
• An associate or bachelor’s degree in business, marketing, design, or a related field, or equivalent practical experience, is preferred.
• Ability to work on-site in Maple Grove, MN, manage multiple priorities, and maintain a solutions-focused, professional approach under deadlines.

Physical Demands & Work Environment

• Ability to lift up to 30 pounds safely when required
• Frequent standing, walking, bending, reaching, and movement throughout office and production areas
• Ability to move or transfer materials using a hand cart when necessary
• Moderate to high noise levels in manufacturing environment; hearing protection advised
• Safety glasses required while on the production floor.

Why work for Excel?

• Competitive base compensation of $20.00 - 25.00 hourly depending on experience.
• Comprehensive healthcare benefits including medical, dental, vision, life insurance, and disability coverage.
• Mental health resources, enhanced wellness support programs and EAP.
• Paid time off and company holidays.
• Opportunities for professional growth and career advancement.
• Inclusive workplace culture focused on belonging, teamwork, and diverse perspectives.
• Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution

Excel is an Equal Opportunity Employer and will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.