On-Site Project Coordinator — Capital Programs & Governance

Planet Pharma; Lebanon (IN); On-site; USD 96,000 - 145,000; Full time

Job summary

Planet Pharma is seeking a Project Coordinator in Lebanon, Indiana to support a large-scale capital program on-site four days per week. This 12-month contract role requires strong organizational skills, governance discipline, and coordinating across technical teams and leadership.

The ideal candidate tracks deliverables, maintains action logs and dashboards, and develops executive-ready reports while ensuring clear communication across workstreams. Overtime may be available with pre-approval.

Qualifications

• Experience in capital, construction, engineering, manufacturing, or plant operations environments with exposure to complex, multi-stakeholder programs.
• Strong project coordination or project management support experience, including tracking deliverables, actions, and dependencies.
• Demonstrated ability to organize large volumes of information and ensure disciplined follow-up across diverse teams.
• Proven experience creating clear, structured, executive-level reports and presentations.
• Strong communication skills with the ability to translate technical content for non-technical audiences.
• High attention to detail, strong organizational capabilities, and ability to manage multiple priorities effectively.
• Proficiency with project and productivity tools: calendars, document management systems, spreadsheets, and presentation software.

Responsibilities

• Coordinate activities across multiple workstreams within a large, cross-functional capital program.
• Track project deliverables, milestones, and commitments — ensuring all action items are clearly documented, assigned, and driven to completion.
• Maintain structured action logs, decision logs, and issue/risk trackers to enable disciplined project execution.
• Proactively identify gaps, risks, or delays and escalate appropriately to maintain project momentum and timelines.
• Establish and maintain effective project governance structures including meeting cadence, reporting cycles, and decision-making forums.
• Manage strategic calendar governance to ensure meetings, pre-reads, and deliverables align with project milestones and leadership expectations.
• Ensure pre-read materials are prepared, accurate, and distributed on time, aligned with meeting objectives and desired outcomes.
• Partner with technical teams to synthesize complex information into clear, concise, and structured reporting.
• Develop executive-ready materials that highlight progress, key risks, required decisions, and upcoming priorities.
• Serve as a communication bridge between technical teams and leadership, ensuring alignment, clarity, and consistency across all stakeholders.

Skills

Capital program coordination

Project coordination

Executive reporting

Communication skills

Attention to detail

Multi-stakeholder management

Tools

Calendars

Document management systems

Spreadsheets

Presentation software

Job description

Planet Pharma is seeking a Project Coordinator in Lebanon, Indiana to support a large-scale capital program on-site four days per week. This 12-month contract role requires strong organizational skills, governance discipline, and coordinating across technical teams and leadership.

The ideal candidate tracks deliverables, maintains action logs and dashboards, and develops executive-ready reports while ensuring clear communication across workstreams. Overtime may be available with pre-approval.