Project Coordinator

Planet Pharma; Lebanon (IN); On-site; USD 96,000 - 145,000; Full time

Job summary

Planet Pharma is seeking a Project Coordinator in Lebanon, Indiana to support a large-scale capital program on-site four days per week. This 12-month contract role requires strong organizational skills, governance discipline, and coordinating across technical teams and leadership.

The ideal candidate tracks deliverables, maintains action logs and dashboards, and develops executive-ready reports while ensuring clear communication across workstreams. Overtime may be available with pre-approval.

Qualifications

• Experience in capital, construction, engineering, manufacturing, or plant operations environments with exposure to complex, multi-stakeholder programs.
• Strong project coordination or project management support experience, including tracking deliverables, actions, and dependencies.
• Demonstrated ability to organize large volumes of information and ensure disciplined follow-up across diverse teams.
• Proven experience creating clear, structured, executive-level reports and presentations.
• Strong communication skills with the ability to translate technical content for non-technical audiences.
• High attention to detail, strong organizational capabilities, and ability to manage multiple priorities effectively.
• Proficiency with project and productivity tools: calendars, document management systems, spreadsheets, and presentation software.

Responsibilities

• Coordinate activities across multiple workstreams within a large, cross-functional capital program.
• Track project deliverables, milestones, and commitments — ensuring all action items are clearly documented, assigned, and driven to completion.
• Maintain structured action logs, decision logs, and issue/risk trackers to enable disciplined project execution.
• Proactively identify gaps, risks, or delays and escalate appropriately to maintain project momentum and timelines.
• Establish and maintain effective project governance structures including meeting cadence, reporting cycles, and decision-making forums.
• Manage strategic calendar governance to ensure meetings, pre-reads, and deliverables align with project milestones and leadership expectations.
• Ensure pre-read materials are prepared, accurate, and distributed on time, aligned with meeting objectives and desired outcomes.
• Partner with technical teams to synthesize complex information into clear, concise, and structured reporting.
• Develop executive-ready materials that highlight progress, key risks, required decisions, and upcoming priorities.
• Serve as a communication bridge between technical teams and leadership, ensuring alignment, clarity, and consistency across all stakeholders.

Skills

Capital program coordination

Project coordination

Executive reporting

Communication skills

Attention to detail

Multi-stakeholder management

Tools

Calendars

Document management systems

Spreadsheets

Presentation software

Job description

Project Coordinator

ENGAGEMENT OVERVIEW

• Location: Lebanon, IN — Minimum 4 days/week on-site
• Schedule: 40 hours/week; overtime possible with pre‑approval
• Duration: 12-month initial contract with anticipated extensions
• Start: ASAP – interviews being scheduled immediately
• Pay Rate: W2: $70-75/hr + $180/day Per Diem OR $85-90/hr All‑Inclusive | 1099: $100-105/hr All‑Inclusive

ROLE SUMMARY

Planet Pharma is sourcing a Project Coordinator for a large‑scale pharmaceutical capital program in Lebanon, Indiana. This role supports the successful delivery of a complex, cross‑functional capital program by coordinating activities across multiple workstreams, maintaining governance processes, and enabling clear communication across technical teams and leadership. The ideal candidate brings strong organizational skills, an ownership mindset, and experience working in capital, construction, engineering, or manufacturing environments.

PROJECT COORDINATION & EXECUTION SUPPORT

• Coordinate activities across multiple workstreams within a large, cross‑functional capital program
• Track project deliverables, milestones, and commitments — ensuring all action items are clearly documented, assigned, and driven to completion
• Maintain structured action logs, decision logs, and issue/risk trackers to enable disciplined project execution
• Proactively identify gaps, risks, or delays and **escalate** appropriately to maintain project momentum and timelines

GOVERNANCE & OPERATING RHYTHM

• Establish and maintain effective project governance structures including meeting cadence, reporting cycles, and decision‑making forums
• Manage strategic calendar governance to ensure meetings, pre‑reads, and deliverables align with project milestones and leadership expectations
• Ensure pre‑read materials are prepared, accurate, and distributed on time, aligned with meeting objectives and desired outcomes

REPORTING & EXECUTIVE COMMUNICATIONS

• Partner with technical teams to synthesize complex information into clear, concise, and structured reporting
• Develop executive‑ready materials that highlight progress, key risks, required decisions, and upcoming priorities
• Serve as a communication bridge between technical teams and leadership, ensuring alignment, clarity, and consistency across all stakeholders

REQUIRED QUALIFICATIONS

• Experience working in capital, construction, engineering, manufacturing, or plant operations environments with exposure to complex, multi‑stakeholder programs
• Strong project coordination or project management support experience, including tracking deliverables, actions, and dependencies
• Demonstrated ability to organize large volumes of information and ensure disciplined follow‑up across diverse teams
• Proven experience creating clear, structured, executive‑level reports and presentations
• Strong communication skills with the ability to translate technical content for non‑technical audiences
• High attention to detail, strong organizational capabilities, and ability to manage multiple priorities effectively
• Proficiency with project and productivity tools: calendars, document management systems, spreadsheets, and presentation software