Project Administrator: Water Loss & Construction Coordination

FirstService Residential; San Francisco (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision plans (FT)

401K match

Time off: vacation, sick, holidays

Tuition reimbursement

Legal services

Flexible spending accounts

Job summary

FirstService Residential is seeking a highly organized Project Administrator to support project management activities, including RFP creation, budgeting, scheduling, and documentation across water loss mitigation and reconstruction projects.

The role require strong communication, vendor coordination, and travel to project sites; familiarity with SOPs and project databases helps ensure efficient operations. Competitive benefits and West Coast travel are involved.

Qualifications

• Associates or bachelor’s degree in Construction Management, Business Administration, Communications, or related field - preferred but not required
• Minimum one year of related experience preferred in project management and/or property management
• Experience in writing SOPs
• Proficiency with Microsoft Office Suite
• Strong organizational and administrative support skills with understanding of project management business
• Skilled in oral and written communication

Responsibilities

• Contributes to and supports project goals through routine tasks and processes.
• Travel to project sites to document progress and answer questions from clients.
• Process and maintain project related documentation, such as agreements, contracts, purchase orders, and work authorizations.
• Assists with project administration deliverables, including reviewing and/or preparing requisitions, status reports, changing orders, payment applications, and other invoices associated with the project.
• Support PM processes as directed.
• Support project management team responsibilities to identify requirements, estimate costs, prepare schedules, track progress, and coordinate completion of required work.
• Maintain and update project databases.
• Create and manage project plans, timelines, and budgets, adhering to PM support needs.
• Participate in building evaluations and due diligence reviews and assist with preparation of physical audit reports.
• Assists in project close-out procedures.
• Write and maintain SOPs for assigned projects.
• Coordinate project communications for internal and external stakeholders.
• Perform related assignments, as required, in the daily operation of the group.
• Utilize Trello boards and templates to support project management.

Skills

Communication

Organization

Project coordination

Documentation

SOP writing

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

Trello

Job description

FirstService Residential is seeking a highly organized Project Administrator to support project management activities, including RFP creation, budgeting, scheduling, and documentation across water loss mitigation and reconstruction projects.

The role require strong communication, vendor coordination, and travel to project sites; familiarity with SOPs and project databases helps ensure efficient operations. Competitive benefits and West Coast travel are involved.