Project Administrator

Integrated Water Services, Inc.; Northern (KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary and incentive plans

Comprehensive benefits package (health

Paid time off

401(k) retirement plan

Job summary

Integrated Water Services (IWS) seeks a Project Administrator for construction projects in New Mexico. You will support project management and finance teams with project setup, contract administration, financial reporting, and close-out processes, ensuring proper documentation and compliance across all phases.

Responsibilities include logging daily reports, managing submittals, meeting minutes, and invoicing, while coordinating with subcontractors and vendors.

Qualifications

• Associate’s Degree in Business Administration, Project Management or equivalent work experience required.
• 1+ years in a construction Project Administrator role preferred.
• Proficiency in MS Office Suite required; experience with Procore and CM software preferred.

Responsibilities

• Organize and maintain project-related documentation, ensuring files are properly stored and accessible.
• Ensure project deliverables are documented and track milestones.
• Support the Project Manager, Superintendent and Project Engineer with logs, reports, submittals, meeting minutes and other records.
• Administer the project tax exemption documentation process.
• Administer the OCIP documentation process.
• Assist in document control through Procore and in tracking invoices.

Skills

MS Office Suite

Bluebeam

Procore

MS Project

Contract knowledge

Teamwork

Communication

Education

Associate’s Degree in Business Administration, Project Management or equivalent

Tools

Procore

MS Project

Bluebeam

Job description

Description

We're currently seeking a Project Administrator who will be responsible for financial and administrative processes throughout all phases of construction projects. The Project Administrator will assist the project management and finance teams in managing project setup, contract administration, financial reporting, and project close-out.

Integrated Water Services (IWS) is revolutionizing water! For over 20 years, we've been at the forefront of transforming water challenges into sustainable solutions. Our team of passionate innovators designs and builds cutting-edge water and wastewater treatment systems that protect communities and the environment. From bustling cities to remote regions, we're making a real, positive impact on the world.

We're not just engineers and project managers; we're problem solvers, creators, and environmental stewards. Join us in building a better future, one drop at a time.

Work Location: job site in Kewa Pueblo, NM

Duties and Responsibilities

• Organize and maintain project-related documentation, ensuring that all files are properly stored and easily accessible.
• Ensure that project deliverables are well-documented and track project milestones.
• Support the Project Manager (PM), Superintendent and Project Engineer with logging and processing daily reports, project correspondence, submittals, meeting minutes, and other records and reports.
• Administer the project tax exemption documentation process
• Administer the project OCIP documentation process
• Assist in administering document control through Procore
• Assist with tracking and processing invoices and administering the billing process
• Engage with subcontractors and vendors to keep current on all monthly project documentation
• Help plan project meetings and document meeting minutes and action items.
• Monitor deadlines and follow up with team members to ensure that tasks are completed on time.
• Ensure all project team members are informed of changes, updates, and important information.
• Communicate effectively with internal teams and external stakeholders.
• Assist in the final project review and ensure that all project documentation is finalized and archived.

Requirements

Requirements and Qualifications

• Associate’s Degree in Business Administration, Project Management or equivalent work experience is required.
• 1 or more years of experience in a construction Project Administrator role is strongly preferred.
• Proficiency in MS Office Suite required.
• Experience with Bluebeam and Project Management tools such as Procore and MS Project and other CM software is preferred.
• Knowledge of construction contracts, change orders, and RFI's preferred.
• Ability to work independently and as part of a team in a deadline-driven environment.
• Strong organizational, communication, and problem-solving skills.

Join Our Team:

Are you ready to make a splash? IWS is seeking talented individuals to join our high-energy team. We offer competitive compensation and endless opportunities for growth. Be part of something bigger than yourself.

Benefits:

• Competitive salary and incentive plans
• Comprehensive benefits package (medical, dental, vision, STD, LTD)
• Paid time off (PTO) to recharge and explore
• 401(k) retirement plan to secure your future

Plus, an opportunity to grow your skills and advance your career!

Base Salary: $50k-$70k

*The provided base salary range is used nationally. The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.

IWS is an equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, or sexual orientation.