On-Site Private Events Support Specialist

ASM Global; Burbank (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Legends Global is seeking a Private Events Support Assistant in our Event Sales division in Burbank, CA. This internal-facing role ensures event spaces are ready, signage is placed, and last-minute tasks are covered to keep events running smoothly.

You will take direction from the Event Lead and Sales Manager, perform setup and teardown, assist vendors, and help with seating, signage, and guest flow as needed. Flexibility for evenings and weekends is required.

Qualifications

• Experience in events, hospitality, or a support role preferred but not required.
• Ability to take direction well and work efficiently without close supervision.
• Strong attention to detail - notices what's out of place and fixes it.
• Reliable, punctual, and professional in appearance.
• Comfortable working in a fast-paced environment and pivoting quickly.
• Ability to stand for extended periods and perform light physical tasks.
• Flexibility including evenings, weekends, and holidays.
• Team-oriented with a low-ego, get-it-done attitude.

Responsibilities

• Conduct a walkthrough of all event spaces after vendor load-in and address any areas that need attention before doors open
• Turn on lights and confirm correct scenes or presets are set per the Event Lead's direction
• Confirm HVAC is on and functioning; alert the Event Lead if there are any issues
• Wipe down tables, chairs, and surfaces after vendor load-in
• Vacuum or spot clean as needed to ensure spaces are guest-ready
• Place event signage, table numbers, menus, and printed materials in designated locations
• Remove and store all signage and materials at the end of the event
• Restock restrooms or common areas as needed prior to event start
• Greet venue-hired vendors and direct them to the appropriate areas as instructed
• Distribute venue equipment to vendors as needed - walkies, cords, or other supplies
• Act as a runner between the Event Lead and on-site vendors to relay information or deliver items
• Assist with last-minute table and chair reconfigurations as directed
• Provide directional assistance for event parking on an as-needed basis
• Stay available throughout the event to fill gaps and handle any tasks assigned by the Event Lead
• Collect and store venue equipment and materials at the conclusion of the event
• Report any issues, damage, or leftover items to the Event Lead before departing

Skills

Event experience

Direction following

Attention to detail

Reliability

Punctuality

Professional appearance

Fast-paced adaptability

Team-oriented attitude

Job description

Legends Global is seeking a Private Events Support Assistant in our Event Sales division in Burbank, CA. This internal-facing role ensures event spaces are ready, signage is placed, and last-minute tasks are covered to keep events running smoothly.

You will take direction from the Event Lead and Sales Manager, perform setup and teardown, assist vendors, and help with seating, signage, and guest flow as needed. Flexibility for evenings and weekends is required.