Onsite Private Events Lead

ASM Global; Glendale (CA); On-site; USD 34,000 - 49,000; Full time

Job summary

Legends Global is seeking a Private Events Venue Lead to serve as the on-site client representative, overseeing all phases from load-in to load-out. You will balance service with contract compliance, coordinating clients, vendors, and venue teams for a seamless, well-executed event.

You will lead day-of directions to staff, ensure spaces are prepared, and support multiple events concurrently while maintaining venue standards and communicating across teams.

Qualifications

• Experience in event operations, venue coordination, or hospitality.
• Strong interpersonal and communication skills.
• Ability to stay organized and composed in a live event environment.
• Detail-oriented with a proactive mindset.

Responsibilities

• Serve as the direct on-site point of contact for the client throughout load-in, event operations, and load-out
• Support smooth and timely event execution while maintaining venue policies and procedures
• Ensure compliance with contract terms, approved layouts, and site guidelines
• Oversee load-in and load-out to ensure efficient use of time, space, and access points
• Coordinate and oversee venue-managed vendors (security, parking, facilities, etc.) to ensure proper setup and service
• Monitor event flow, including guest experience, timelines, noise levels, and overall site use
• Proactively address questions or issues in a calm, solutions-oriented manner
• Maintain clear communication with clients and vendors to keep all elements aligned
• Direct the Private Events Support Assistant on day-of tasks and ensure all support functions are completed in a timely manner
• Manage all venue hired vendors
• Document any incidents, damages, or deviations from agreed terms
• Report any significant issues or concerns to the PE Sales Manager
• On days with multiple concurrent events, work alongside the PE Sales Manager to independently oversee one event while the Sales Manager manages the other — maintaining communication between both to ensure consistency and coverage across the venue

Skills

Interpersonal skills

Communication skills

Leadership

Organization

Job description

Legends Global is seeking a Private Events Venue Lead to serve as the on-site client representative, overseeing all phases from load-in to load-out. You will balance service with contract compliance, coordinating clients, vendors, and venue teams for a seamless, well-executed event.

You will lead day-of directions to staff, ensure spaces are prepared, and support multiple events concurrently while maintaining venue standards and communicating across teams.