On-Site Operations & Facilities Manager

Havenside; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer match

HSA/FSA accounts

Paid time off

11 paid company holidays

Floating holiday

AD&D coverage

Training and certification support

Job summary

Havenside is seeking a Workplace & Operations Manager to keep the Pittsburgh-based offices running smoothly and professionally. This role supports Havenside and affiliated companies with compliance, payroll, onboarding, and scheduling across multiple entities.

Key duties include facilities coordination, vendor relations, procurement, and payroll-related administration, ensuring secure handling of confidential information and efficient workplace operations.

Qualifications

• 3+ years of experience in workplace operations, office administration, facilities coordination, business operations, or a related field.
• Strong organizational, prioritization, and problem-solving skills.
• Experience coordinating vendors, contractors, or external service providers.
• Experience supporting payroll, onboarding, workforce administration, or related processes.
• Proficiency with Microsoft Office applications and common business software.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.

Responsibilities

• Workplace operations and facilities coordination for Havenside and affiliated companies.
• Vendor management, procurement, and inventory.
• Employee onboarding administration.
• Payroll support and compliance documentation.
• Company event logistics and coordination.
• Maintenance of records and compliance documentation.

Skills

Organizational skills

Prioritization

Problem solving

Vendor coordination

Payroll support

Onboarding

MS Office

Tools

Microsoft Office

Job description

Havenside is seeking a Workplace & Operations Manager to keep the Pittsburgh-based offices running smoothly and professionally. This role supports Havenside and affiliated companies with compliance, payroll, onboarding, and scheduling across multiple entities.

Key duties include facilities coordination, vendor relations, procurement, and payroll-related administration, ensuring secure handling of confidential information and efficient workplace operations.