Facilities & Office Operations Coordinator

Havtech Llc; Columbia (MD); On-site; USD 51,000 - 58,000; Full time

Job summary

Havtech Llc in Columbia, MD is seeking an Office & Facilities Coordinator to manage day-to-day operations and support facilities activities, helping create a positive experience for employees and guests.

Key duties include back‑up front desk coverage, inventory management, vendor coordination, meetings and events support, office moves, and space planning. Requires 1 year of related experience and proficiency with Microsoft Office and Teams VOIP.

Qualifications

• 1 year of related equivalent experience; Associate’s or Bachelor’s degree preferred
• Experience utilizing standard office equipment (printers, copiers, faxes, scanners, etc.)
• Knowledge of the Teams VOIP phone system is preferred but not required.
• Must have a working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), Web-enabled applications, and database software, and intermediate‑level experience with Excel.
• Ability to lift approximately 15-20 lbs.
• Available to work in office 8:00 a.m.-5:00 p.m., Monday through Thursday, and Friday 8:00 a.m.-4:00 p.m.

Responsibilities

• Back up Front Desk coverage during breaks, absences, and vacation periods.
• Manage office, kitchen, and janitorial inventories by monitoring stock levels, ordering supplies, and maintaining organized storage areas.
• Coordinate facility maintenance and repair activities, including scheduling vendors, tracking progress, communicating progress, and ensuring timely resolution of issues.
• Assist in the development, implementation, and ongoing administration of facility and maintenance management programs, including documentation, recordkeeping, and process improvement initiatives.
• Support the execution of company meetings, events, and workplace activities, including catering coordination, room setup, audiovisual equipment support, and onsite customer service.
• Respond to workplace and operational requests in a timely manner, ensuring a high level of customer service and support.
• Assist with office moves, workstation setup, and space planning activities as needed.
• Perform additional duties and special projects to support business and departmental objectives.

Skills

Customer service

Communication

Organization

Problem solving

Interpersonal skills

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Web-enabled applications

Database software

Teams VOIP

Job description

Havtech Llc in Columbia, MD is seeking an Office & Facilities Coordinator to manage day-to-day operations and support facilities activities, helping create a positive experience for employees and guests.

Key duties include back‑up front desk coverage, inventory management, vendor coordination, meetings and events support, office moves, and space planning. Requires 1 year of related experience and proficiency with Microsoft Office and Teams VOIP.