On-Site Operations & Administrative Specialist

Indiana University Bloomington; Bloomington (IN); Sur place; USD 57 000 - 62 000; Plein temps

Avantages offerts par ce poste

Comprehensive medical and dental

Tuition subsidy for IU courses

Health savings account

Generous paid time off

Résumé du poste

Indiana University Bloomington is seeking an organized, detail-oriented administrator to join the Chancellor's Office. The role supports day-to-day operations, communications, and office management within the Vice President/Academic Support unit.

You will coordinate scheduling, prepare briefing materials, handle reimbursements, manage office subscriptions, and assist with meetings and events. A Bachelor's degree and at least four years of relevant experience are preferred.

Qualifications

• Bachelor's degree (education beyond minimum may substitute for work experience)
• 4 years of relevant experience preferred
• Demonstrates strong communication and professional standards

Responsabilités

• Coordinates operational activities and administrative processes within the unit; manages workflows and resources to support service delivery.
• Analyzes routine to moderately complex operational issues; determines solutions within guidelines and escalates when needed.
• Prepares analyses, reports, and recommendations to support planning and decision-making.
• Manages scheduling, visitor coordination, and on-site logistics for meetings and events.
• Provides front-facing office support and guest hospitality.
• Processes reimbursements and manages office subscriptions and related documentation.

Connaissances

Proficient written and verbal comms

Professionalism

Time management

Quality commitment

Flexibility to work fast-paced env

Continual learning

Interpersonal skills

Independent & collaborative

Formation

Bachelor's degree

Outils

Office software (MS Office)

Description du poste

Indiana University Bloomington is seeking an organized, detail-oriented administrator to join the Chancellor's Office. The role supports day-to-day operations, communications, and office management within the Vice President/Academic Support unit.

You will coordinate scheduling, prepare briefing materials, handle reimbursements, manage office subscriptions, and assist with meetings and events. A Bachelor's degree and at least four years of relevant experience are preferred.